Grass Seed - Farms Huttonsville State Farm

The West Virginia Department of Agriculture is soliciting bids for grass seed supplies to support operations at Huttonsville State Farm through Agency Request for Quote (ARFQ) 1400 AGR2600000011. This procurement seeks the establishment of an open-end term contract for five types of grass seed products to be delivered on an as-needed basis to Huttonsville State Farm at 271 Prison Farm Circle, Huttonsville, WV 26273. The required deliverables include 250 bags of Winter Wheat Seed (50-pound bags), 85 bags of Late Maturing Orchard Grass Seed (50-pound bags), 29 bags of Medium Red Clover Seed (50-pound bags), 30 bags of Timothy Seed (50-pound bags), and 38 bags of Grazing Oat Seed (32-pound bags), with all items to be delivered F.O.B. destination. Vendors must submit completed pricing pages with unit prices and extended amounts calculated on a per-unit or per-ton basis, along with signed terms and conditions, addendum acknowledgments if applicable, and proof of commercial general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $1,000,000 per occurrence. The solicitation was posted on March 17, 2026, with vendor questions due by April 13, 2026, at 11:30 a.m. EST and bids due by April 20, 2026, at 11:30 a.m. EST; bids may be submitted through the Vendor Self Service Portal, by fax to (304) 558-2222, or by courier delivery to 217 Gus R Douglass Lane, Charleston, WV 25312. The contract will be awarded to the vendor providing the lowest overall total cost meeting all specifications, and vendors must acknowledge orders within three calendar days, complete standard orders within five working days, and complete emergency orders within 24 hours.

No set-aside designations for disadvantaged enterprises, minority-owned businesses, or other targeted organizations are identified in the solicitation documents. The procurement imposes no restrictions limiting responses to specific types of organizations, and no incumbent vendors or current contractors are referenced. Vendors must comply with all applicable federal, state, and local laws, maintain workers' compensation insurance, and satisfy all West Virginia licensing and permit requirements; additionally, all vendors must accept electronic funds transfer or Purchasing Card payment methods and are responsible for including all delivery costs and freight charges in their bid unit prices, with the State accepting no responsibility for sales, use, or personal property taxes. The contract term is not explicitly specified in the available documentation but will include renewal options limited to three successive one-year periods, with the State retaining the right to cancel immediately for non-conforming materials or workmanship, or upon 30 days' written notice. No specific budget range or award value is provided in the solicitation documents; however, vendors should calculate total bid amounts based on the stated estimated annual quantities and their proposed unit pricing for each seed type.