Graphic design services

DeKalb Public Health (DKPH) issued Request for Quotation 26-7047-RFQ02 seeking a qualified vendor to provide graphic design services supporting the REACH LEAD DeKalb initiative focused on physical activity, nutrition, and healthy family weight management. The procurement encompasses comprehensive design deliverables including a Community Health Improvement Plan (CHIP) document layout for up to 70 pages with two rounds of review, campaign look and feel materials aligned with existing DKPH branding guidelines, one direct mailer (two pages), two flyers (maximum two pages each), six print and online publication advertisements, and twelve social media advertisements across Facebook, Instagram, LinkedIn, and X platforms, with some deliverables requiring Spanish-language versions. All work must be performed remotely in digital format with deliverables submitted as print-ready Adobe files, with DKPH retaining ownership of all artwork files. The original submission deadline of November 13, 2025, at 2:30 p.m. EST was extended via Addendum No. 1 to Tuesday, November 18, 2025, at 2:30 p.m. EST, with email submissions required to DPH-DCBOHpurchasing@dph.ga.gov using the subject line "26RFQ02 Graphic Design Services." Questions were due by November 5, 2025, at 2:00 p.m. EST. The contract was to begin upon execution and terminate on June 30, 2026, with four one-year renewal options available based on satisfactory performance and mutual agreement. The contractor must warrant all products and services against defective material and faulty labor for a minimum of ninety calendar days following acceptance, and must submit invoices within thirty days of service delivery.

Eligibility for this procurement was strictly limited to graphic design vendors located within the Metro Atlanta area, with firms based outside this geographic region declared ineligible regardless of business registration status in DeKalb County. Addendum No. 2 additionally required vendors to be available for in-person meetings at DKPH offices with the ability to be on-site within 24 hours of request. The solicitation imposed a strict federal funding prohibition on subcontracting, requiring the awarded vendor to perform all work and deliverables directly without engaging subcontractors. No incumbent vendor was identified for this procurement. Professional liability insurance with a one million dollar limit and comprehensive liability coverage of $100,000/$300,000 bodily injury and $100,000 property damage were mandatory requirements. Pricing was to be submitted on the attached cost proposal form (Exhibit B) with fixed rates for the contract duration, and the budget was listed as undetermined; however, the RFQ noted that pricing could be provided in ranges based on CHIP page counts, and optional pricing for expanded services was acceptable. It should be noted that this solicitation was cancelled effective December 18, 2025, with no further proposals accepted, though DKPH indicated that a new solicitation may be issued at a later date.