Golf Course Wetland Mitigation Monitoring

The City of Palo Alto is seeking professional services for golf course wetland mitigation monitoring and reporting for the Baylands Golf Links project located at 1875 Embarcadero Road in Santa Clara County, California. The procurement requires a qualified firm to conduct comprehensive wetland monitoring and reporting services as mandated by regulatory permits from the Regional Water Quality Control Board. The scope of work encompasses five primary tasks: project management and coordination, biological and hydrologic monitoring, data analysis, annual reporting, and potential remedial services. Specific deliverables include annual monitoring reports documenting native hydrophytic species cover, natural recruitment, ponding duration, invasive species mapping, and photographic documentation. Evaluation criteria will include proposal quality, proposed solution effectiveness, relevant experience, cost, financial stability, timely performance, and compliance with applicable laws. The question submission deadline is December 10, 2025, at 3:00 p.m., with proposals due December 17, 2025, at 3:00 p.m., to be submitted electronically through OpenGov.

The procurement appears open to all qualified firms without specific set-aside designations for disadvantaged enterprises. The contract will be awarded as a Not-To-Exceed Budget Per Task agreement with progress payments based on project completion percentage. Proposers must demonstrate financial stability through audited financial statements, reviewed financial statements, a letter of good standing, or a current Dun & Bradstreet report. Insurance requirements must comply with City standards and be approved by the City's Risk Manager. While no specific incumbent vendor is mentioned, the project involves monitoring 8.03 acres of expanded wetlands and 0.42 acres of enhanced wetlands, with a five-year contract term or until success criteria are met. Potential oral interviews may be conducted as part of the evaluation process. The procurement contact is Albert Lujan, Contract Administrator, who can be reached at albert.lujan@paloalto.gov or (650) 463-4954. All proposals will become public record upon recommendation for award, with materials marked as confidential trade secrets exempted.