Attachment_G_Cost_Proposal_Wetland_Monitoring_and_Reporting.docx

This is a cost proposal attachment for the City of Palo Alto's Request for Proposal #196239 for wetland mitigation monitoring and reporting services at the Baylands Golf Links project located at 1875 Embarcadero Road in Santa Clara County, California. The procurement requires a qualified firm to conduct comprehensive five-year monitoring and reporting services as mandated by regulatory permits from the Regional Water Quality Control Board. The scope of work encompasses five primary tasks: project management and coordination (Tasks 1A-1C), monitoring of mitigation, expanded, and enhanced wetlands (Tasks 2A-2E), data analysis (Task 3), annual reporting for five years (Task 4), and additional services for remedial actions (Task 5). The project involves monitoring 8.03 acres of expanded wetlands and 0.42 acres of enhanced wetlands. Proposals are due December 17, 2025, at 3:00 p.m., submitted electronically through OpenGov, with a question submission deadline of December 10, 2025, at 3:00 p.m. The contract term is five years or until success criteria are met.

The cost proposal format requires bidders to submit itemized costs for each of the four primary tasks scored in the evaluation, with Task 5 (additional services) providing informational billing rates that will not be scored. The contract will be awarded as a Not-To-Exceed Budget Per Task agreement with progress payments based on project completion percentage. The procurement is open to all qualified firms without specific set-aside designations for disadvantaged enterprises. Proposers must demonstrate financial stability through audited financial statements, reviewed financial statements, a letter of good standing, or a current Dun & Bradstreet report, and must comply with City insurance requirements approved by the City's Risk Manager. All proposals will become public record upon recommendation for award, except materials marked as confidential trade secrets. The procurement contact is Albert Lujan, Contract Administrator, at albert.lujan@paloalto.gov or (650) 463-4954.