Golf course maintenance equipment, purchase and delivery of

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ #062819-343/AW) on August 14, 2019, for the purchase and delivery of golf course maintenance equipment to support operations at multiple county-owned golf facilities. The procurement consists of three separate lots available for award: Lot 1 requires a greens roller (SmithCo Tournament XL 7000 Ultra Wide or equal) for delivery to Park Ridge Golf Course; Lot 2 requires a bedknife grinder (Foley 672 Accu Pro or equal) for delivery to Southwinds Golf Course; and Lot 3 requires an arm lift attachment (Patriot Model AP20-2PM H/L or equal) for delivery to Southwinds Golf Course. Vendors may submit quotations for the exact specified manufacturer and model or an equal product, provided they submit supporting manufacturer literature demonstrating equivalency. All pricing must be submitted as firm fixed unit prices with no escalation clauses, rounded to two decimal points maximum, and must remain firm for ninety days from the date of opening and throughout any contract term. Quotations must be received by September 4, 2019, at 4:00 p.m. Eastern Time, with faxed or emailed responses directed to Albert Wong, Senior Buyer at the Palm Beach County Purchasing Department. The successful quoter must complete delivery within sixty calendar days of receiving a purchase order, and the County will award on a lot-by-lot basis to the lowest responsive, responsible bidder, reserving the right to reject awards that are financially disadvantageous (awards under $1,000 or multiple small fragments).

All successful vendors must maintain current Palm Beach County Business Tax Receipts and obtain vendor registration through the County's Vendor Self Service system prior to award. The RFQ includes mandatory insurance requirements, specifically Commercial General Liability of $500,000, Business Auto Liability of $500,000, and Workers' Compensation coverage, along with a three-year warranty covering defects, labor, materials, and transportation, with equipment replacement provisions for warranty repairs exceeding forty-eight hours. Local preference and Small/Minority/Women-Owned Business Enterprise (S/M/WBE) program considerations apply to this procurement, with proper documentation required on Schedules 1 and 2 for qualifying vendors to demonstrate eligibility. The procurement specifically considers responsive and responsible bidder status as evaluation criteria, emphasizing the County's commitment to awarding to qualified vendors capable of meeting all contractual obligations. No incumbent vendor information or existing budget range was provided in the available documentation for this lot-by-lot procurement.