Golf course chemicals

The Commonwealth of Kentucky Finance and Administration Cabinet, Parks Division, issued Request for Bids (RFB) 758 2100000179 on September 30, 2020, seeking vendors to supply golf course chemicals to multiple state parks and golf courses across Kentucky. The procurement encompasses 14 line items of specialized insecticides and fungicides in liquid form, including products such as Heritage TL, Secure Action, Medallion, Velista WDG, Daconil Action, Instrata, Acelepryn, Provaunt, Primo Maxx, Scimitar GC, and Acclaim Extra, with quantities ranging from 1 to 45 units per item. The chemicals are designated for distribution to 12 Kentucky state parks, including John James Audubon State Park, Dale Hollow State Resort Park, Barren River State Resort Park, Kentucky Dam Village State Park, Grayson Lake State Park, General Burnside State Park, My Old Kentucky Home State Park, Pine Mountain State Resort Park, Yatesville Lake State Park, Lincoln Homestead State Park, Lake Barkley State Resort Park, and Pennyrile Forest State Resort Park. All products must be registered for use in golf course turf, and bidders were required to submit product labels, identify any manufacturer rebates or early order program benefits with associated cash values, and note any potential backorders or delays in product availability. The procurement was evaluated using a best value ranking approach allocating 900 points for price (lowest bidder receives maximum points) and 100 points for delivery time specified in working days, with pricing submitted on an F.O.B. Destination Freight Prepaid and Allowed basis exclusive of federal excise tax and Kentucky sales or use tax. All bids were required to be submitted electronically through the eProcurement system by October 19, 2020, at 1:30 p.m. ET, with vendor questions due by October 9, 2020, at 4:30 p.m. ET. The initial contract period is one year from the date of award, with an optional renewal for four additional one-year periods subject to written approval by all parties and potential renegotiation of terms and conditions, and prices must remain firm for the initial 12-month period.

The solicitation included preferences for qualified Kentucky resident bidders, Kentucky Correctional Industries (receiving a 20 percent preference), and other qualified nonprofits furthering the purposes of KRS Chapter 163 or serving individuals with severe disabilities (receiving a 15 percent preference). All bidders were required to submit mandatory documentation including a completed Resident Bidder Affidavit affirming continuous Kentucky operations for one year prior to the contract advertisement date, an Annual Required Affidavit confirming compliance with campaign finance laws and absence of delinquent state taxes or fees, a Qualified Bidder Affidavit if claiming qualified bidder status, Kentucky Tax Registration Form 10A100, a Certificate of Authority for foreign entities, and applicable EEO forms. Bidders with poor performance in the previous 12 months could be deemed non-responsible and ineligible. Invoices were to be submitted to Parks Central Office at 500 Mero Street, 5th Floor, Frankfort, Kentucky 40601, with separate invoicing required for each commodity line rather than by individual park. No specific contract award value or budget range was disclosed in the solicitation documents. All items in the specified quantities were required to be shipped upon award, and the contract would be established as a continuing master agreement allowing for future orders as needed by the Parks Department.