How to Respond to Online Bid through the Kentucky Vendor Self Service.pdf
PDF 687 KB Posted
- Attached to
- GOLF COURSE CHEMICALS
- Solicitation number
- RFB 758 2100000179 2
- Issued by
- Kentucky
About this file
This document is an instructional guide provided by the Commonwealth of Kentucky for vendors responding to online bids through the Kentucky Vendor Self Service (VSS) platform. The guide outlines the step-by-step process for accessing and submitting bids on state solicitations. Vendors must first create or access an existing account on the VSS website, then locate solicitations by entering the 10-digit Document ID in the keyword search function. The response process requires vendors to complete five sequential steps: responding to commodity lines with response type, unit price or contract amount, and delivery days; reviewing a submission checklist for required information; attaching pertinent supporting documents; providing any applicable discounts or comments; and reviewing bid information before final submission.
The document emphasizes proper documentation and verification procedures throughout the bidding process. Vendors have the ability to upload files designated as either standard or proprietary submissions and may delete files as needed before final submission. The platform provides confirmation of successful submission through a "Response Submitted Successfully" screen, and vendors can review all their bid submissions through the My Response page accessible via the Solicitation Responses tab. This guide serves as a procedural resource to ensure vendors understand the technical requirements and workflow necessary for participating in Kentucky state procurement opportunities through the electronic VSS system.
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How to Respond to Online Bid through the Kentucky Vendor Self Service (VSS) site.
1. Access the Kentucky Vendor Self Service (VSS) site at https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
2. If you already have an account please login using your User ID and Password. If you do not have an account please create an account by clicking on the
Register button.
3. Once logged into your account click on Business Opportunities. All solicitations that have been posted will appear here.
https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
4. Search for the solicitation that you wish to bid on by entering the 10-digit Document ID in the Keyword Search box. Once you have located the solicitation click on Details.
5. Once the solicitation Details page opens click on the Respond Online box.
6. The Solicitation Response will then open. You will need to complete Steps 1-5.
7. Step 1 – Respond to Lines. You will need to enter your Response Type (most often you will select Bid or No Bid), Unit Price or Contract Amount, and
Delivery Days if applicable for each Commodity Line. Once completed click Save and then Go to Step 2.
8. Step 2 – Submission Checklist. Please review and ensure that you can provide all required information. Once you have completely reviewed click Save and Go to Step 3.
9. Step 3 – Attach Your Files. Please attach any files that you feel are pertinent to your bid submission.
a) Click the Attach Files
b) Browse and Select your documents. The Type will default to Standard but if it should be Proprietary select that instead.
c) Once File and Type have been selected click Attach File.
d) Each file that you have uploaded will appear on the Attach Your Files tab. If you need to delete any of these files click on the scissors. Before the line is deleted it will ask “Are sure you want to delete this line?”. When you have uploaded or deleted the attachments you want submitted with your bid click Save and Go to Step 4.
10. Step 4 – Discounts/Comments. Only complete this section if you will be giving a Discount or have an Overall Comment for your Bid. If you don’t click
Save and Go to Step 5.
11. Step 5 – Review/Submit. Please verify your bid information. If you need to make any changes please do so before clicking the Submit button.
12. Once you have clicked Submit a popup screen will appear. If you want to return to the response you may click Cancel but if you are content with your responses select OK.
13. After you have completed your submission a “Response Submitted Successfully” screen will open.
14. To review any bid submissions you can navigate to the My Response page by clicking the Solicitation Responses tab.
File details come from the government source that posted it. Updated .