Golf course chemicals

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Parks, issued Request for Bid (RFB) 758 2100000172 on September 29, 2020, seeking bids for golf course chemicals to be distributed across four state parks: Lake Barkley State Resort Park, Grayson Lake State Park, Pine Mountain State Resort Park, and Kentucky Dam Village State Park. The procurement encompasses five distinct chemical products classified as insecticides and fungicides registered for golf course turf maintenance: Celero (1lb) in a quantity of 35 units, Tourney (5lbs) in a quantity of 1 unit, Affirm WDG (2.4lbs) in a quantity of 8 units, Aloft GC SC (64oz) in a quantity of 4 units, and Q-Ball (64oz) in a quantity of 3 units. Bidders must submit product labels with their bids, disclose any manufacturer rebates or early order program benefits with cash values, and identify any potential backorders or delays in product availability. The resulting contract will be established as a Master Agreement for an initial one-year term with options to renew for four additional one-year periods at the written approval of both parties. The solicitation uses a best value evaluation approach with price weighted at 900 points and delivery time weighted at 100 points, with award anticipated based on lowest overall cost and fastest delivery. Written questions were due by October 7, 2020 at 4:30 PM ET, and bids were required to be submitted online through the Kentucky eProcurement system by October 16, 2020 at 1:30 PM ET, with all pricing remaining valid for a minimum of 60 calendar days after the bid due date.

Pricing must be quoted F.O.B. Destination Freight Prepaid and Allowed, exclusive of federal excise tax and Kentucky sales or use tax, with no price increases permitted during the first 12 months of the contract; thereafter, vendors may request increases based on industry-wide price changes with at least 30 days' notice and supporting documentation. Kentucky resident bidders receive reciprocal preference equal to the preference given by the nonresident bidder's state, while qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities receive preferences of 20 and 15 percent respectively. All bidders must comply with recycled content requirements, submit a Kentucky Tax Registration Application (Revenue Form 10A100), and provide required affidavits including the Annual Required Affidavit for Bidders, Offerors and Contractors, the Resident Bidder Affidavit, and the Qualified Bidder Affidavit if claiming such status. Bidders must demonstrate compliance with Kentucky campaign finance laws, maintain current registration with the Kentucky Department of Revenue for sales and use tax collection, remain in good standing with all state tax obligations, and certify they are not engaged in boycotts of jurisdictions with which Kentucky maintains open trade relationships. Late delivery will result in one percent deduction from the vendor's invoice for each day of delay, and the Finance and Administration Cabinet reserves the right to deem vendors ineligible for failure to comply with solicitation terms and conditions. No specific budget range or incumbent vendor information was disclosed in the solicitation documents.