How to Respond to Online Bid through the Kentucky Vendor Self Service.pdf
PDF 687 KB Posted
- Attached to
- GOLF COURSE CHEMICALS
- Solicitation number
- RFB 758 2100000172 1
- Issued by
- Kentucky
About this file
This is an instructional guide document provided by the Commonwealth of Kentucky outlining the procedural steps for submitting bids through the Kentucky Vendor Self Service (VSS) online platform. The document does not pertain to a specific solicitation but rather serves as a comprehensive tutorial for vendors seeking to respond to state procurement opportunities posted on the VSS system. The guide directs vendors to access the platform at https://emars311.ky.gov/webapp/vssprdonline/AltSelfService, where they can search for solicitations using a 10-digit Document ID and locate available business opportunities. The process requires vendors to complete five sequential steps: responding to commodity lines with response type and pricing information, reviewing submission checklists, attaching supporting documentation, entering discounts or comments if applicable, and finally reviewing and submitting their bid responses.
The guide emphasizes that vendors must first establish or access existing accounts on the VSS platform to participate in the bidding process. During the response submission workflow, vendors are required to specify unit prices or contract amounts, delivery timeframes when applicable, and may designate attached files as either standard or proprietary. The document specifies that after submission, vendors receive a "Response Submitted Successfully" confirmation and can subsequently review their bid submissions through the My Response page and Solicitation Responses tab. The instructional nature of this document indicates it is foundational reference material for all vendors engaging with Kentucky state procurement opportunities rather than guidance specific to a particular contract.
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How to Respond to Online Bid through the Kentucky Vendor Self Service (VSS) site.
1. Access the Kentucky Vendor Self Service (VSS) site at https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
2. If you already have an account please login using your User ID and Password. If you do not have an account please create an account by clicking on the
Register button.
3. Once logged into your account click on Business Opportunities. All solicitations that have been posted will appear here.
https://emars311.ky.gov/webapp/vssprdonline/AltSelfService
4. Search for the solicitation that you wish to bid on by entering the 10-digit Document ID in the Keyword Search box. Once you have located the solicitation click on Details.
5. Once the solicitation Details page opens click on the Respond Online box.
6. The Solicitation Response will then open. You will need to complete Steps 1-5.
7. Step 1 – Respond to Lines. You will need to enter your Response Type (most often you will select Bid or No Bid), Unit Price or Contract Amount, and
Delivery Days if applicable for each Commodity Line. Once completed click Save and then Go to Step 2.
8. Step 2 – Submission Checklist. Please review and ensure that you can provide all required information. Once you have completely reviewed click Save and Go to Step 3.
9. Step 3 – Attach Your Files. Please attach any files that you feel are pertinent to your bid submission.
a) Click the Attach Files
b) Browse and Select your documents. The Type will default to Standard but if it should be Proprietary select that instead.
c) Once File and Type have been selected click Attach File.
d) Each file that you have uploaded will appear on the Attach Your Files tab. If you need to delete any of these files click on the scissors. Before the line is deleted it will ask “Are sure you want to delete this line?”. When you have uploaded or deleted the attachments you want submitted with your bid click Save and Go to Step 4.
10. Step 4 – Discounts/Comments. Only complete this section if you will be giving a Discount or have an Overall Comment for your Bid. If you don’t click
Save and Go to Step 5.
11. Step 5 – Review/Submit. Please verify your bid information. If you need to make any changes please do so before clicking the Submit button.
12. Once you have clicked Submit a popup screen will appear. If you want to return to the response you may click Cancel but if you are content with your responses select OK.
13. After you have completed your submission a “Response Submitted Successfully” screen will open.
14. To review any bid submissions you can navigate to the My Response page by clicking the Solicitation Responses tab.
File details come from the government source that posted it. Updated .