Golf chemicals

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Parks, issued Request for Bid (RFB) 758 2100000171 to establish a continuing master agreement for golf course chemicals to be distributed across thirteen Kentucky state parks and resort facilities. The procurement encompasses ten line items totaling 707 units of insecticides and fungicides, including Chipco Signature (14 units), Interface (2 units), Exteris Stressguard (23 units), Prostar (8 units), Ronstar Flo (153 units), Signature Xtra (486 units), Chipco 26019 (7 units), Revolver (4 units), Tartan (8 units), and Sevin SL (6 units), with distribution to facilities including Lake Barkley State Resort Park, Kentucky Dam Village State Park, Lincoln Homestead State Park, and John James Audubon State Park. All products must be registered for use on golf course turf, and bidders are required to submit product labels with their bids and disclose any manufacturer rebates, early order program benefits with cash values, and potential backorders or delays in product availability. The RFB was released on September 29, 2020, with vendor written questions due by October 7, 2020 at 4:30 PM ET and a closing date of October 15, 2020 at 1:30 PM ET; bids must be submitted electronically through the eProcurement system only, with public bid readings conducted via conference line at 844-603-5060, Participant Code 44510, at 3:30 PM EDT on the closing date. The initial contract period is one year from the date of award with four optional one-year renewal periods available subject to written approval and potential renegotiation. Award will be made on a best value basis using a 1,000-point ranking system: 900 points for price (with the lowest bidder receiving maximum points and others scored proportionally) and 100 points for delivery time in working days (with one percent per day deducted from invoices for late delivery), and bidders must respond to all ten line items to be considered responsive.

The procurement includes set-aside considerations and preferences for specific vendor categories, including resident bidders of Kentucky who are eligible for reciprocal preference against nonresident bidders registered in states providing similar preferences, and qualified bidders such as Kentucky Correctional Industries (eligible for twenty percent preference) and nonprofits serving individuals with severe disabilities (eligible for fifteen percent preference). All bidders must submit mandatory documentation including a Kentucky Tax Registration Application (Revenue Form 10A100) or evidence of existing registration, the Annual Required Affidavit for Bidders, Offerors and Contractors, a Resident Bidder Affidavit (if claiming resident status), and a Qualified Bidder Affidavit (if claiming qualified bidder status); out-of-state bidders must provide a Certificate of Authority from the Kentucky Secretary of State or identify applicable exemptions. Prices must be quoted F.O.B. Destination Freight Prepaid and Allowed, excluding all federal excise taxes and Kentucky sales or use taxes, with no price increases permitted during the first twelve months; any subsequent increases must be industry-wide and supported with written justification submitted thirty days prior to the effective date. The Commonwealth reserves the right to cancel the RFB if all responses exceed available funding, and past vendor performance in the last twelve months may be considered in determining responsibility for award. No specific budget range or award value is disclosed in the solicitation documents; however, invoices must be mailed to Parks Central Office in Frankfort and issued by commodity line rather than by individual park.