Golf Carts for Police Department

The City of Madison, Wisconsin Finance Department Purchasing Services, on behalf of the Police Department, is seeking quotations for two golf carts through Request for Quotation (RFQ #5003-0-2021-AH). The procurement includes one 2021 Yamaha Umax Rally 2+2 AC 48-volt electric golf cart and one 2021 Yamaha Umax Rally EFI gas golf cart with a 402 cc engine. Each cart must be equipped with specific features such as clear folding windshields, LED red/blue strobe lights, USB ports, LED headlights and taillights, and full Sunbrella black enclosures. The RFQ was released on January 11, 2021, with a submission deadline of January 22, 2021, at 2:00 PM CST. Quotations must be emailed to bids@cityofmadison.com, and the City will award the contract to the most advantageous bidder based on criteria including cost, quality, warranty, delivery time, and past performance. Quotes will remain binding for 90 days following the due date, and all pricing must include delivered prices with shipping charges FOB Madison, Wisconsin.

The solicitation does not explicitly outline specific set-aside designations or restrictions on responding organizations. However, the City of Madison has adopted a local vendor preference policy that grants scoring preferences to registered local suppliers as of the bid due date. Substitute items may be proposed with appropriate manufacturer and specification documentation for City evaluation. Vendors can submit quotes for all or part of the items. Based on the previous procurement summary, the pricing for similar golf carts ranged from $12,896.00 to $14,390.00, with Harris Golf submitting the lowest total price of $12,896.00. The procurement allows for vendor flexibility, with delivery times ranging from 30 to 145 days after receipt of order. Technical specification questions should be directed to Robert Newbegin at the Police Department, while procurement instruction questions should be directed to Andy Hargianto in Purchasing Services. Sales tax is exempt for the quoted items, and bidders are required to indicate estimated delivery times in days after receipt of order.