5003.pdf

PDF 121 KB Posted Jan 11, 2021

Attached to: Golf Carts for Police Department
Solicitation number: 5003-0-2021-AH
Issued by: Wisconsin

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Written by GovTribe AI · Nov 19, 2025

This Request for Quotation (RFQ #5003-0-2021-AH) is issued by the City of Madison, Wisconsin Finance Department Purchasing Services on behalf of the Police Department for the procurement of golf carts. The solicitation requests quotations for two specific items: one 2021 Yamaha Umax Rally 2+2 AC 48-volt electric golf cart and one 2021 Yamaha Umax Rally EFI gas golf cart with a 402 cc engine, each with specified features including clear folding windshields, LED red/blue strobe lights, USB ports, LED headlights and taillights, and full Sunbrella black enclosures. The RFQ was released on Monday, January 11, 2021, with a due date of Friday, January 22, 2021, at 2:00 PM CST. Quotations must be submitted via email to bids@cityofmadison.com. The City will award the contract to the responsive and responsible bidder whose bid is most advantageous, considering criteria including cost, quality, warranty, delivery time, and past performance. Quotes are binding for 90 days following the due date.

All quotations must include delivered prices with shipping charges FOB Madison, Wisconsin, and bidders must indicate estimated delivery times in days after receipt of order. Sales tax is exempt for the quoted items. The City of Madison has adopted a local vendor preference policy that grants scoring preferences to registered local suppliers as of the bid due date. Substitute items may be proposed with appropriate manufacturer and specification documentation for City evaluation. Bidders may accept orders for all or part of the items priced. Technical specification questions should be directed to Robert Newbegin at the Police Department, while procurement instruction questions should be directed to Andy Hargianto in Purchasing Services.

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Rev. 07/28/2016-RFQ 5003.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 5003-0-2021-AH

For: Golf Carts

Released Date: Monday, January 11, 2021

Due Date: Friday, January 22, 2021 @ 2:00 PM CST

City Agency: Police Department

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 38T5003-0-2021-AH 38T

RFQ 5003.doc Page 2

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Robert Newbegin City of Madison Police Department

(608) 266-4707 rnewbegin @cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Andy Hargianto City of Madison Purchasing Services

(608) 243-4523 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP http://www.cityofmadison.com/business/localPurchasing

REQUEST FOR QUOTATION RFQ # 38T5003-0-2021-AH 38T

RFQ 5003.doc Page 3

5 SPECIFICATIONS

A. Detailed specifications are listed under Form A.

B. Indicate delivery options ( or “Shipped Via), as well as delivery terms and conditions.

C. Indicate estimated delivery in days After Receipt of Order (ARO).

D. Indicate warranty options provided by the manufacturer (if any).

E. Confirm receipt of order to Robert Newbegin ersmith@cityofmadison.com.

F. Direct questions on specifications to Andy Hargianto ahargianto@cityofmadison.com or Robert Newbegin ersmith@cityofmadison.com.

mailto:ersmith@cityofmadison.com mailto:ahargianto@cityofmadison.com mailto:ersmith@cityofmadison.com

Rev. 07/28/2016-FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 5003-0-2021-AH Golf Carts This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Quantity Description Unit Price Extended

Price

1. 1 each 2021 Yamaha Umax Rally 2+2 AC 48 Volt Electric:

Clear Folding Windshield:

LED Red/Blue Strobe Light:

USB Ports:

LED Headlights and Taillights:

Full Sunbrella Black Enclosure:

AGM Battery Upgrade (no watering needed):

Sales Tax:

Delivered Cost:

Days to Delivery ARO:

EXEMPT

2. 1 each 2021 Yamaha Umax Rally EFI Gas 402 cc Engine:

Clear Folding Windshield:

LED Red/Blue Strobe Light:

USB Ports:

LED Headlights and Taillights:

Full Sunbrella Black Enclosure:

Sales Tax:

Delivered Cost:

Days to Delivery ARO:

ARO: After Receipt of Order Above bid submitted by:

COMPANY NAME

Rev. 07/28/2016-FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 5002-0-5003-0-2021-AH Golf Carts This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

RFQ 5003