Golf Cart Fleet Request for Proposals

The Rose Bowl Operating Company (RBOC) is seeking a Golf Cart Manufacturer to provide a comprehensive fleet lease for the Brookside Golf Club in Pasadena, California. The procurement requires 110 two-seater lithium battery electric golf carts, 60 two-seater lithium battery electric golf carts with tow bars, and 3 four-seater lithium battery electric golf carts, each with specific features including 10" GPS screens, premium seats, rooftops, Bluetooth speakers, sand bottles, USB charging ports, and 12" wheels. The contract will span 66 months, commencing on January 15, 2025, with potential month-to-month or buyout options at the RBOC Chief Executive Officer's discretion. The golf facility hosts over 140,000 annual golf rounds, with approximately 70% of players using golf carts, and the fleet will also support staff and first responders during major stadium events. Proposal evaluation will be based on a competitive selection process with weighted scoring: Product Demonstration (58.8%), Experience and References (17.6%), Cost Proposal (11.8%), Local Pasadena Business (5.9%), and Small or Micro-Business (5.9%). The RFP was released on October 28, 2024, with questions due by November 5, 2024, and proposal submissions required by 2:00 pm on November 19, 2024.

The solicitation includes provisions that favor local and small businesses, with specific scoring criteria allocating points for Pasadena-based and small/micro-businesses. Proposers must complete various compliance forms, including Conflict of Interest Disclosures, Disqualification Disclosures, and Taxpayer Protection Amendment Disclosures. The successful vendor will be required to make an annual investment of $7,500 in premium seating inventory, stadium sponsorship, or Legacy donor pledge. While specific budget ranges are not explicitly stated, the comprehensive RFP suggests a significant investment in golf cart fleet infrastructure. Proposers must demonstrate equal opportunity employment practices, provide detailed workforce utilization information, and possess a Unique Entity Identifier from SAM.gov. The contract includes provisions for local ordinance compliance and requires vendors to submit various forms and certifications. The procurement emphasizes transparency, ethical bidding practices, and a commitment to supporting local economic development through this golf cart fleet lease agreement.