Glycol Inventory for District use

Buffalo Public Schools, a New York State educational agency located in Erie County, is soliciting bids for the purchase of glycol inventory for district-wide use through Request for Bid 26-0626-080. The procurement seeks 40% Inhibited Propylene Glycol (Intercool NFP-40) delivered via tanker truck to heating and cooling systems at three selected district buildings, along with four brand new one-way plastic totes featuring 275-gallon capacity with 8-inch screw-off tops and 2-inch ball valves. The solicitation was released on May 11, 2026, with a question deadline of May 18, 2026 at 8:00 AM through the BPS BONFIRE portal, answers posted on May 22, 2026, and a bid closing date of May 27, 2026 at 12:00 PM at Room 816, 65 Niagara Square, Buffalo, New York, with a tentative award date of June 17, 2026. Respondents must submit proposals within 120 days of the closing date via electronic submission through the BONFIRE portal or by mail with two printed copies and one electronic copy. The award will be made on a lowest-price basis to a single respondent, with no award consolidation or splitting permitted. Required submission documents include a completed Offering Questionnaire, W-9, certificate of liability insurance with minimum limits of $500,000 per person and $1,000,000 per accident for bodily injury and $300,000 for property damage, Equal Employment Opportunity documentation, non-collusive bidding certification, at least three client references, and a cost proposal in the requested format. Pricing must be stated as FOB destination to BPS District locations within Buffalo city limits, with prices valid from the offering closure date through the specified end date, and no performance bonds, bid bonds, prevailing wage requirements, or formal contracts are required for this offering. All procurement activities are governed by Buffalo Public Schools' Standard Terms and Conditions, which include extensive reserved rights for the district including rejection of any or all proposals and authority to waive non-material requirements.

The procurement encourages participation from Minority and Women-Owned Business Enterprises (MWBE) and Small Disadvantaged Veteran-Owned Businesses (SDVOB), with optional MWBE and SDVOB certification documentation available for submission. Subcontractors are not permitted for this offering, and vendors must comply with all restrictions on contact during the procurement period as outlined in Regulation 2019 5410R.1, which prohibits impermissible oral, written, or electronic communications intended to influence the district's procurement decision from the time the RFB is made available until the Board makes an award; violations may result in proposal disqualification and debarment from New York State government contracts for up to four years. The procurement is classified under commodity code 104 for Boiler Treatment Chemicals with requisition number 3608793. No specific budget range or award value is disclosed in the solicitation documents, and no incumbent vendors or current contractors are identified. Vendors requesting access to student data, teacher data, or principal Annual Professional Performance Review data must execute the Data Sharing and Confidentiality Agreement and submit a comprehensive Data Security and Privacy Plan complying with New York Education Law Section 2-d, FERPA, and HIPAA requirements prior to contract commencement. Primary procurement contact is Valencia Sease, Chemist, with Michael Moran, Buyer, listed as copy recipient, and technical support is available through Euna Procurement Solutions at support.procurement@eunasolutions.com.