9-5410-002 - 26-0626-080 – Glycol Inventory for District use.pdf
PDF 401 KB Posted
- Attached to
- Glycol Inventory for District use
- Solicitation number
- 26-0626-080
- Issued by
- Erie County, New York
About this file
This is a Request for Bid (RFB) procurement offering issued by Buffalo Public Schools for the purchase of glycol inventory for district-wide use. The offering, designated as 26-0626-080, solicits bids for the delivery of 40% Inhibited Propylene Glycol (Intercool NFP-40) via tanker truck to heating and cooling systems at three selected district buildings, along with four brand new one-way plastic totes with 275-gallon capacity featuring 8-inch screw-off tops and 2-inch ball valves. The solicitation was released on May 11, 2026, with questions due by May 18, 2026 at 8:00 AM through the BPS BONFIRE portal. Answers to questions were posted on May 22, 2026, and the offering closed on May 27, 2026 at 12:00 PM with a public opening held at Room 816, 65 Niagara Square, Buffalo, New York. The tentative award date is June 17, 2026. Respondents must submit proposals within 120 days of the closing date, and bids may be submitted electronically via the BONFIRE portal or mailed with two printed copies and one electronic copy.
The award will be made on a lowest-price basis to a single respondent, as award consolidation and splitting are not permitted. Standard submission requirements include completion of the offering questionnaire, W-9, certificate of liability insurance, Equal Employment Opportunity documentation, non-collusive bidding certification, at least three client references, and a cost proposal in the requested format. Additional optional documentation includes vendor applications, disclosure narratives, debarment narratives, MBE/WBE/SDVOB certifications, and anti-lobbying narratives. No performance bonds, bid bonds, prevailing wage requirements, or formal contracts are required for this offering. Subcontractors may not be used, and insurance is not mandated. The requisition number is 3608793, and the commodity code is 104 for Boiler Treatment Chemicals. Primary contact is Valencia Sease, Chemist, with Michael Moran, Buyer, listed as copy recipient.
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Text version
BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING
26-0626-080 – Glycol Inventory for District use Offering Summary
SUMMARY:
The purchase of Glycol for district wide use and delivery at up to 3 locations throughout the district.
DESIGNATED CONTACTS:
Owner (Primary): Valencia Sease, Chemist Buyer (Copy To): Michael Moran, Buyer
The dates specified on the timeline of this offering are subject to change via addendum
TIMELINE:
Release Date: 05/11/2026 2:00 PM Advertise Dates:
Questions Due*: 5/18/2026 8:00 AM - Website/BONFIRE 05/11/202 Answers Posted: 5/22/2026 4:00 PM - Buffalo News 05/3/2026 Offering Closed: 05/27/2026 12:00 PM - Contract Reporter 05//2026 Presentations: N/A - Rocket 05//2026 Tentative Award: 6/17/2026 - Criterion 05//2026
Public Opening Time and Location: Tuesday May 27, 2026 at 12PM in Room 816 - 65 Niagara Square Buffalo, NY 14202
*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities
PROCUREMENT DATA:
Requisition: 3608793 BPS Commodity Code: 104 Boiler Treatment Chemicals
OTHER OFFERING PARAMETERS:
Type of Offering: RFB Basis of Award: Lowest price
Award may be split among respondents: No Award may be consolidated: NA Subcontractors may be used: No Insurance is required: No NYS DOL Prevailing Reference: N/A Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: No Proposals valid for: 120 days past closing.
SUBMITTAL OPTIONS:
Offering Summary
Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.
Submittals may be mailed OR submitted electronically per the instructions below:
Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.
Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:
https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.
Technical assistance with submitting your response electronically is available by contacting the Director of Purchase at the contact information listed on prior page.
THIS PAGE RESERVED FOR OFFERING
SUMMARY
Offering Specification
STANDARD REQUIREMENTS:
1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response
Requirements”.
2. Current W-9.
3. Current Certificate of Liability Insurance.
4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.
5. Signed “Non-Collusive Bidding Certification”; form provided.
6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.
7. Cost proposal in the requested format.
8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:
a. “Vendor Application”; form provided.
b. “Disclosure Narrative”, any format.
c. “Debarment Narrative”, any format.
d. “Certifications” such as MBE/WBE/SDVOB
e. “Policy 5414 Compliance Narrative”, any format.
f. “Subcontractor Documentation”, any format.
g. “Anti-Lobbying Narrative”, any format.
9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.
1) SCOPE OF WORK
Delivery to Buffalo Public School buildings within the city limits – 40% Inhibited Propylene Glycol. Intercool NFP-40 Delivered via Tanker Truck for the
Heating/Cooling systems at 3 Selected District Buildings. Sufficient Glycol to fill the drained System with Some Additional Amount in the overflow Storage Tank.
QTY 4 - Brand new One Way Plastic totes (empty) - 8” screw off top with a 2”ball valve on the bottom (275 GALLON CAPACITY)
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