10-5410-003 - Submission Instructions - 26-0626-080.docx
DOCX document 16 KB Posted
- Attached to
- Glycol Inventory for District use
- Solicitation number
- 26-0626-080
- Issued by
- Erie County, New York
About this file
This is a Submission Instructions document issued by Buffalo Public Schools for a Glycol Inventory procurement opportunity in New York. The solicitation requires suppliers to submit responses through the Bonfire procurement portal by May 27, 2026 at 12:00 PM EDT. The question period runs from May 11, 2026 at 12:00 PM EDT through May 18, 2026 at 8:00 AM EDT, and suppliers must submit an Intent to Bid by May 27, 2026 at 12:00 PM EDT to access the submission portal. The project involves the purchase of Glycol for district-wide use with delivery to up to three locations throughout the district.
Suppliers must submit the following required documents: a completed Offering Questionnaire (Q-37EM), Signed Non-Collusive Bidding Certification, Insurance Certificate, completed Equal Opportunity Form, References, and an Untitled BidTable (BT-34LY). Optional submissions include Voluntary Surveys (Q-36OP), Disclosure Narrative, Debarment Narrative, MWBE Certifications, Policy 5414 Compliance Narrative, Subcontractor Documentation, Anti-Lobbying Narrative, W-9, and Narrative to Scope of Work. All response templates are available for download from the project listing on the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/235816. The maximum upload file size is 1000 MB, and prospective bidders should allow at least one day before the closing time to complete the uploading and submission process. Technical support is available through Euna Procurement Solutions at support.procurement@eunasolutions.com.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Offering Questionnaire (Q-37EM) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Voluntary Surveys (Q-36OP) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Optional |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Signed Non-Collusive Bidding Certification |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Insurance Certificate |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Completed Equal Opportunity Form |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Required |
| References |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Disclosure Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Debarment Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Certifications (MWBE, etc..) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Policy 5414 (MWBE) Compliance Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Subcontractor Documentation |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Anti-Lobbying Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Other Vendor Information (as needed) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| W-9 |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| NARRATIVE TO SCOPE OF WORK |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Untitled BidTable (BT-34LY) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/235816.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/235816.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/235816
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by May 27, 2026 12:00 PM EDT.
The Question period for this opportunity starts May 11, 2026 12:00 PM EDT. The Question period for this opportunity ends May 18, 2026 8:00 AM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of May 27, 2026 12:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us header1_image1.jpg
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