Gift card program for grant purposes

Erie County Medical Center Corporation (ECMCC) is soliciting proposals for RFP #202521, a Gift Card Program for Grant Purposes designed to support Federal and State grant-funded initiatives. The procurement seeks qualified corporate gift card vendors capable of providing physical or digital gift cards from grocery and retail stores, as well as pre-loaded VISA or MasterCard cards for community-based programs. Vendors must submit detailed cost proposals in Excel format, identifying potential fees including activation fees, shipping charges, bulk purchase discounts, and face value discounts. The evaluation will allocate points across cost (35 points), product overview (30 points), ordering process (30 points), and a quantitative factor questionnaire (5 points), totaling 100 points. A mandatory pre-proposal conference call was held on November 21, 2025, at 10:00 a.m. EST via Microsoft Teams, with written questions due by November 25, 2025, and responses issued on December 5, 2025. Proposals were due on December 16, 2025, at 11:00 a.m. EST through ECMCC's Procurement Portal, with the resulting contract having a five-year term.

For this procurement, there are no mandatory Minority and Women-Owned Business Enterprise (MWBE) or Service-Disabled Veteran-Owned Business (SDVOB) utilization requirements, though respondents are encouraged to propose participation that may be considered in best-value determinations. Vendors must comply with comprehensive insurance requirements, including Professional Liability, Commercial General Liability, Automobile Liability, Workers' Compensation, Cyber Liability, and Umbrella/Excess coverage. Respondents must also submit various certifications, including a Non-Collusive Bidding Certification, Equal Employment Opportunity policy statement, and Sexual Harassment Training Policy Statement. While no specific contract value was explicitly stated, ECMCC reserves the right to enter into agreements with multiple vendors and procure from alternative suppliers if a selected vendor cannot fulfill specific requests. Vendors must be prepared to demonstrate compliance with New York State procurement regulations, including provisions related to State Finance Law 139-J and 139-K, and provide comprehensive documentation of their business capabilities and ethical standing.