Getac Fully Rugged Laptops, Tablets, Integrated Control System Displays and Related Accessories

The County of Orange, Sheriff-Coroner is soliciting competitive bids for Getac Fully Rugged Laptops, Tablets, Integrated Control System Displays, and Related Accessories through a fully electronic solicitation. The procurement is specifically seeking manufacturer-authorized resellers to provide telecommunications solution technology products, including genuine Getac laptops with 5-year no-fault warranties, Havis mounting brackets, and Gamber Johnson parts. All products must be original equipment manufacturer compatible with Getac systems, with no substitutions or generic brands permitted. Bidders must submit electronic proposals via the County's online bidding portal at https://procurement.opengov.com/portal/ocgov by October 31, 2025, at 4:00 p.m., with bid validity extending 365 days after the closing date. Delivery must occur within thirty calendar days of order receipt, with products delivered to the Sheriff-Coroner Technology Division in Tustin, California. The contract will be awarded to the lowest responsive, responsible bidder based on firm pricing that remains constant throughout the contract term, with individual line-item pricing required and all-or-none bids subject to County discretion.

The solicitation includes specific preferences for Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) participants, offering a 5 percent deduction for certified businesses in competitive evaluations, with an 8 percent preference for businesses certified as both OCLSB and DVBE. Award recipients must submit certificates of insurance, a completed W-9 form, and DUNS and Unique Entity Identifier numbers within seven days of notification. The contractor will be responsible for damaged or missing goods, with a requirement to replace incorrect deliveries within fifteen calendar days at no cost to the County. While a specific contract value is not explicitly stated, the procurement allows for ongoing equipment and service purchases with flexibility to accommodate technology updates. The contract will initially span three calendar years, commencing November 17, 2025, with potential renewal for two additional years subject to County Board of Supervisors approval. Insurance requirements include $1,000,000 in commercial general liability, $1,000,000 in automobile liability, and workers' compensation coverage, with the County named as an additional insured on all policies.