Geographic Information Services Consultant Services

Hillsborough County Public Schools (HCPS) is seeking a Geographic Information Services (GIS) Consultant through a competitive Request for Proposals (RFP) process, reference number 25238-RFP-MST. The procurement aims to secure a professional contractor to provide comprehensive GIS data, services, and deliverables, which include tasks such as GIS data acquisition and management, maintaining a county-wide address dictionary, providing technical support, and integrating geospatial data into Microsoft 365 platforms. Proposers will be evaluated using a 100-point scoring system that considers specifications/scope of work (35 points), qualifications and experience (30 points), cost/value (25 points), and Small Business Encouragement Program (10 points). Technical questions will be accepted until Tuesday, May 27, 2025, at 12:00 PM, with the final proposal due on Tuesday, June 10, 2025, at 3:00 PM. The evaluation will focus on proposers' understanding of project requirements, experience, ability to deliver services, and overall value proposition. The contract will initially commence after Board approval, with potential automatic renewals for up to four additional one-year periods, contingent on budget appropriations, contractor performance, and ongoing service needs.

The solicitation encourages participation from small businesses and includes provisions for potential negotiations with the highest-ranked proposer(s). While specific set-aside designations are not explicitly detailed, the RFP includes a Small Business Encouragement Program that awards points to qualifying businesses. Vendors must complete additional documentation, including a Vendor Affidavit regarding labor practices and a W-9 Substitute Form, which allows for voluntary self-identification of minority status, service-disabled veteran classification, and small/local business enterprise status. The estimated annual budget for this contract is $250,000, with pricing to be submitted on a per-hour basis using quarter-hour increments. Proposers must also comply with various legal requirements, including background check protocols, safety standards, and regulations such as the Jessica Lunsford Act and FERPA. The contract terms include standard payment conditions of Net 45 days and provisions for potential contract modifications or cancellations based on performance and budgetary considerations.