Notice_of_Intent_to_Award_25238-RFP-MST_Geographic_Information_Services_Consultant_Services.pdf
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- Solicitation number
- 25238-RFP-MST
- Issued by
- Florida
About this file
This is a Notice of Intent to Award from Hillsborough County Public Schools (HCPS) in Florida for Request for Proposals (RFP) 25238-RFP-MST regarding Geographic Information Services Consultant Services. HCPS sought qualified contractors to provide comprehensive GIS data, services, and deliverables, including GIS data acquisition and management, county-wide address dictionary maintenance, technical support, and geospatial data integration into Microsoft 365 platforms. The solicitation was released to 88 vendor planners, with 14 vendors submitting proposals by the June 10, 2025, deadline at 3:00 PM. Five vendors have been recommended for award: Dyer, Riddle, Mills & Precourt, Inc. (88.50 points); Alfred Benesch & Company (87 points); Applied Ecology, Inc. (84.75 points); Kimley-Horn and Associates, Inc. (82.50 points); and Timmons Group, Inc. (79 points). The contract will commence following Board approval, with potential automatic renewals for up to four additional one-year periods, contingent on budget appropriations, contractor performance, and ongoing service needs.
Evaluation scoring was based on 100 points distributed across specifications and scope of work (35 points), qualifications and experience (30 points), cost and value (25 points), and Small Business Encouragement Program utilization (10 points). The estimated annual budget is $250,000, with pricing submitted on a per-hour basis using quarter-hour increments and payment terms of Net 45 days. Applied Ecology, Inc. was the only awarded vendor to demonstrate Small Business Encouragement Program participation, earning 10 points based on its projected subcontractor utilization with HCPS-registered small business enterprises. One vendor, GCS Holdings, Inc., was deemed non-responsive due to lacking authorization to conduct business in Florida. Protests regarding HCPS's award decision must be filed within the timeframe prescribed by Florida Statutes 120.57(3) with the Procurement Services Department General Manager.
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Connect with Us • HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Request for Proposals: 25238-RFP-MST Geographic Information Services Consultant Services
Date: August 18, 2025
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative, below.
Sincerely, Erika James, Senior Procurement Officer erika.james@hcps.net Phone: (813) 272-4619
RFP #25238-RFP-MST Geographic Information Services Consultant Services Proposals Received
Bid notifications were sent to 88 vendor planholders in the HCPS bid solicitation system.
Responses were received from 14 vendors.
Company Status Submission Date Alfred Benesch & Company 35 West Wacker Drive, Suite 3300 Chicago, IL 60601 Kelly Batcha Phone: 615 3706079 Fax:
kbatcha@benesch.com
Submitted 6/10/2025 11:57:25 AM
Applied Ecology, Inc.
2200 Front Street, Suite 300 Melbourne, FL 32901 Sara Humphries Phone: 321 4993336 Fax: shumphries@appliedecologyinc.com
Submitted 6/10/2025 1:41:13 PM
Colliers Engineering & Design, Inc.
5471 W. Waters Avenue, Suite 100 Tampa, FL 33634 Michelle Eguia Phone: 813 5824652 Fax: 813 2811050 FLProcurement@collierseng.com
Submitted 6/10/2025 1:51:05 PM
Dyer, Riddle, Mills & Precourt, Inc.
941 Lake Baldwin Lane Orlando, FL 32814 Lisa Greene Phone: 407 8960594 Fax: 407 8964836 marketingdept@drmp.com
Submitted 6/10/2025 1:35:40 PM
Superintendent Van Ayres
Elos Environmental, LLC 607 West Morris Avenue Hammond, LA 70403 Lucas Watkins Phone: 985 6625501 Fax:
talaniz@elosenv.com
Submitted 6/10/2025 1:08:04 PM
GCS Holdings, Inc.* 115 South 4th Street West Missoula, MT 59801 John Waterman Phone: 406 2746694 Fax:
jwaterman@yourdatasmarter.com
Submitted 6/6/2025 1:46:46 PM
Geographic Technologies Group 1202 Parkway Drive Goldsboro, NC 27534 Lydiah Ribar Phone: 208 3916258 Fax:
gtgrfp@geotg.com
Submitted 6/10/2025 12:16:49 PM
Globetrotters Tech Solutions LLC 300 S. Wacker Drive, Suite 400 Chicago, IL 60606 Ajay Shah Phone: 312 9226400 Fax:
melody.chang@gec-group.com
Submitted 6/10/2025 12:23:27 PM
Kimley-Horn and Associates, Inc.
189 South Orange Avenue, Suite 1000 Orlando, FL 32801 Erin Athas Phone: 407 8981511 Fax: 561 8638175 florida.marketing@kimley-horn.com
Submitted 6/10/2025 2:40:42 PM
LandTech Consultants, Inc.
515 Groton Road Westford, MA 01886 Derek Lutchko Phone: 978 6926100 Fax:
dlutchko@landtechinc.com
Submitted 6/10/2025 12:23:03 PM
PaleoWest, LLC 2025 North 3rd Street, Suite 157 Pheonix, AZ 85004 Katie Lara Phone: 720 2927374 Fax:
admin@paleowest.com
Submitted 6/10/2025 1:29:48 PM
Radise International 4152 W Blue Heron Boulevard, Suite 1114 Riviera Beach, FL 33404 Kumar Allady Phone: 561 5689499 Fax:
ITbids@radise.net
Submitted 6/10/2025 2:30:14 PM
Surveying And Mapping, LLC 4801 Southwest Parkway Austin, TX 78735 Dustin Henggeler Phone: 660 5620050 Fax:
dustin.henggeler@sam.biz
Submitted 6/10/2025 12:58:07 PM
Timmons Group, Inc.
1001 Boulders Parkway, Suite 300 Richmond, VA 23225 Tim Klabunde Phone: 804 2006500 Fax: 804 5601016 mktgbid@timmons.com
Submitted 6/9/2025 5:08:08 PM
Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter Carmichael Douglas Senior Systems Analyst
Information Technology douglas.carmichael@hcps.net
Voter Kamen Renee Manager Growth Management and Planning renee.kamen@hcps.net
Voter Stingone Andrea Department Manager
Growth Management and Planning andrea.stingone@hcps.net
Voter Orton Michelle General Manager
Growth Management and Planning michelle.orton@hcps.net
Facilitator Fleurijean Shawntavia Senior Procurement Officer
Procurement shawntavia.fleurijean@hcps.net
Facilitator James Erika Senior Procurement Officer
Procurement erika.james@hcp.net
Facilitator Perales Christy Procurement Officer
Procurement christy.perales@hcps.net
Facilitator Ruggiero Ashley Procurement Officer
Procurement Ashley.Ruggiero@hcps.net
Facilitator Shutt Nicolas Department Manager
Procurement Nicholas.Shutt@hcps.net
Facilitator White Adrian Procurement Officer
Procurement adrian.white@hcps.net
Criteria Phase I
Specifications/Scope of Work: Weighted Value 35 This section shall provide HCPS with information regarding the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe and (if applicable) submit an optimal timeline with milestone payment information for the completion of deliverables and provide optimal customer service.
Qualifications and Experience: Weighted Value 30 This section shall provide HCPS with information regarding the Proposer’s experience and qualifications in the related commodities and contractual services and their abilities.
Cost/Best Value Weighted Value 25 The price proposal shall be evaluated to determine the overall best value.
Utilization of HCPS – registered Small Business Enterprises Weighted Value 10 Procurement Services, based on the submitted information on the “SBE Subcontractor Utilization Letter of Intent,” will award SBE points based on the percentage of the projected dollar spend with HCPS-registered OSD vendors. Points shall be allocated based on the percentage of total HCPS dollars, as follows:
1 point for each 10% of the funding to the HCPS-registered SBEP. Example: 0 points: 0% to 9%, 1 point:
10% to 19%, 2 points: 20% to 29%, 3 points: 30% to 39%, … No (zero) points are offered for federally funded solicitations.
Phase I
Evaluations
Criteria Specifications/Scope of Work
Qualifications and Experience/Required Forms and All Signatures.
Cost/Value Small Business Encouragement Program (SBEP)
Total
Weight 35 30 90 10 100
Dyer, Riddle, Mills & Precourt, Inc.
34.75 29.50 24.25 0.00 88.50
Alfred Benesch & Company
34.00 29.25 23.75 0.00 87
Applied Ecology, Inc.
28.00 26.00 20.75 10.00 84.75
Kimley-Horn and Associates, Inc.
32.00 27.75 22.75 0.00 82.50
Timmons Group, Inc.
30.25 25.50 23.25 0.00 79
Colliers Engineering & Design, Inc.
28.50 26.50 20.50 0.00 75.50
LandTech Consultants, Inc.
26.90 23.75 20.70 0.00 71.35
Geographic Technologies Group
25.78 24.25 20.78 0.00 70.80
Surveying And Mapping, LLC
25.23 20.13 20.08 0.00 65.43
Radise International
25.30 19.13 18.95 0.00 63.38
Globetrotters Tech Solutions
LLC
25.33 18.80 17.93 1.00 63.05
PaleoWest, LLC 23.00 16.88 16.40 0.00 56.28
Elos Environmental, LLC
19.83 15.50 16.85 0.00 52.18
Notes:
* Non-Responsive
GCS Holdings, Inc. dba GCS – not authorized to do business in Florida.
Recommendation for Award
Dyer, Riddle, Mills & Precourt, Inc.
Alfred Benesch & Company Applied Ecology, Inc Kimley-Horn and Associates, Inc.
Timmons Group, Inc.
| Notice of Intent to Award |
| RFP 25238-RFP-MST Board Tabulation only |
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