Generator Maintenance Services

The Town of New Fairfield, Connecticut, issued Invitation to Bid (ITB) Number 35400 on March 11, 2026, for comprehensive Generator Maintenance Services across multiple municipal facilities through a sealed bid procurement process. The Town seeks contracted maintenance services for eleven generators located at nine facilities, including the Police Station, Town Hall, Library, Public Works Garage, Senior Center, two fire houses, communication towers, and a drop-off center with three mobile units. The 12-month contract period runs from July 1, 2026, through June 30, 2027, with two optional one-year renewal periods at the Town's discretion. Required services include comprehensive annual maintenance encompassing ignition system service, engine maintenance, cooling system service, fuel system service, battery service, electrical system checks, operational testing, and automatic transfer switch inspection, as well as semi-annual basic maintenance and infrared scanning. Vendors must provide emergency services within 45 minutes of a service call and load bank testing annually for all generators 15 kilowatts or greater. Bidders must submit hourly labor rates for daytime, evening, weekend, and holiday services, material costs, and pricing for load banking and emergency calls. Qualified technicians must be Electrical Generating Systems Association (EGSA) certified, and all contractor employees must be bonded, authorized to work in the United States, and pass background checks. The bidding period ran from March 11, 2026, at 7:00 AM EDT through April 2, 2026, at 10:00 AM EDT, with a vendor question and answer period from March 11, 2026, at 7:15 AM EDT through March 30, 2026, at 11:00 AM EDT. A mandatory walk-through was scheduled for March 26, 2026, at 9:00 AM at the Public Works Department. Sealed bids were due no later than 10:00 AM on April 2, 2026, submitted to Patty Mota, Purchasing Agent.

Vendors must provide Workers' Compensation Insurance in adequate amounts, public general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate, automobile insurance of $1,000,000, and an umbrella policy of $5,000,000, with the Town named as an additional insured. The Town is exempt from federal and state taxes, which must be excluded from bid prices. The solicitation document does not specify a formal incumbent vendor or current service provider information. The Town actively encourages bids from minority-owned and women-owned enterprises as part of its commitment to equal opportunity and affirmative action procurement, though no specific set-aside designations are identified. Bid security has been waived for this procurement. The Town reserves the right to amend or terminate the Request for Proposals, accept all or any part of a proposal, reject all proposals in their entirety, waive non-material deficiencies, and award the contract based on the Town's determination of best interest. The estimated total contract value is not disclosed in the available documentation.