35400_Mar_16_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of New Fairfield, Connecticut for Generator Maintenance Services across multiple municipal facilities. The Town seeks comprehensive maintenance services for eleven generators located at nine facilities, including the Police Station, Town Hall, Library, Public Works Garage, Senior Center, two fire houses, communication towers, and a drop-off center with three mobile units. The 12-month contract period runs from July 1, 2026, through June 30, 2027, with two optional one-year renewal periods at the Town's discretion. Required services include comprehensive annual maintenance encompassing ignition system service, engine maintenance, cooling system service, fuel system service, battery service, electrical system checks, operational testing, and automatic transfer switch inspection, as well as semi-annual basic maintenance and infrared scanning. The bidding period runs from March 11, 2026, at 7:00 AM EDT through April 2, 2026, at 10:00 AM EDT, with a vendor question and answer period from March 11 through March 30, 2026, at 11:00 AM EDT. A mandatory walk-through is scheduled for March 26, 2026, at 9:00 AM at the Public Works Department. Sealed bids are due no later than 10:00 AM on April 2, 2026, submitted to Patty Mota, Purchasing Agent.

Vendors must submit hourly labor rates for daytime, evening, weekend, and holiday services, material costs, and pricing for load banking and emergency calls, with emergency services required within 45 minutes of a service call. Qualified technicians must be Electrical Generating Systems Association (EGSA) certified, and all contractor employees must be bonded, authorized to work in the United States, and pass background checks. Required insurance includes Workers' Compensation Insurance, public general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate, automobile insurance of $1,000,000, and an umbrella policy of $5,000,000, with the Town named as an additional insured. The Town is exempt from federal and state taxes, which must be excluded from bid prices. The Town actively encourages bids from minority-owned and women-owned enterprises and reserves the right to amend, terminate, accept all or any part of a proposal, reject all proposals in their entirety, waive non-material deficiencies, and award the contract based on the Town's determination of best interest. Bid security has been waived for this procurement, and the estimated total contract value is not disclosed in the available documentation.