Generator Maintenance

Escambia County, Florida is soliciting quotes through an Invitation to Quote for annual preventative maintenance on county-owned generators that support critical public safety functions, with questions due November 17, 2026 and responses due November 20, 2026 at 3:00 p.m. Submissions must be made electronically through the OpenGov Procurement portal.

Annual preventative maintenance covers 10 service categories: cooling system inspections, fuel system maintenance, air intake and exhaust inspections, engine monitor checks, lube oil system servicing, starting system evaluation, generator component inspections, transfer switch testing, and shelter area maintenance. The contractor must also provide 24/7/365 emergency repair with a response time of four hours or less for critical generator failures. The county's pricing worksheet lists approximately 30 units ranging from 2.0 kW to 1,000 kW across public safety facilities, storage buildings, medical supply areas, tower sites, water treatment facilities, and emergency services substations. Brands include Honda, Generac, Kohler, CAT, Onan, Olympian, Martin Diesel-Yanmar, and Carrier. Each generator receives the listed number of service visits annually unless the customer specifies otherwise.

All parts, repairs, and fluids must meet or exceed manufacturer specifications. Any substitution or change to factory settings requires county representative approval. Used oil and fluids removed during service must be transported and disposed of properly.

Vendors must price three line items: annual service cost, an hourly rate for unscheduled service, and an hourly rate for emergency call-outs. They must also provide a material cost percentage in the pricing table. Required qualifications are Sunbiz registration, a current W-9, and proof of contractor licensure. Insurance requirements include statutory workers' compensation, general liability of $1 million per occurrence and $2 million annual aggregate, and business auto liability of $1 million per accident.