Generator Maintenance (2026 - 2031)

The Maryland Administrative Office of the Courts (AOC) is issuing an Invitation for Bids (IFB) solicitation K27-0009-29 for comprehensive generator maintenance services covering the period July 1, 2026, through June 30, 2031, with a bid submission deadline of June 5, 2026. The procurement seeks maintenance coverage for two standby generators located at 189 Harry S. Truman Parkway in Annapolis, Maryland: an MTU 12V1600 DS600 DataCenter generator rated at 600KW and an MTU 1000RXC Building generator rated at 1000KW. The scope of work includes quarterly and annual preventative maintenance, bi-annual full-load testing with load banks, emergency repairs, inspection, testing, cleaning, lubrication, calibration, and comprehensive documentation of mechanical, electrical, and control system components. Bidders must demonstrate minimum qualifications including at least five years of experience providing generator full-load testing services, current MTU/Rolls-Royce Power Systems Authorized Service Partner or Distributor certification, and at least one technician with current NFPA 70E certification, OEM factory training on MTU engines and controls, EGSA-CT certification, and electrician licensure. All materials must be new original equipment manufacturer parts or equivalent, provided on a straight pass-through basis without markup. Bidders must maintain comprehensive insurance coverage including $1,000,000 combined single limit commercial general liability, $500,000 worker's compensation per accident, and $1,000,000 automobile liability. The award will be made on a fixed-price basis for quarterly and annual maintenance services plus bi-annual full-load testing, with time and materials rates for non-maintenance services.

No minority business enterprise (MBE) or veteran-owned small business enterprise (VSBE) set-asides or goals have been established for this solicitation, meaning all qualified vendors regardless of business classification are eligible to compete. The contract structure consists of a base year (July 1, 2026 - June 30, 2027) with four one-year renewal options at the AOC's sole discretion, providing a potential five-year contract term. Bidders must submit electronically through the Procurement Portal and acknowledge receipt of all addenda. Bidders must comply with comprehensive submission requirements including a Bid/Proposal Affidavit certifying compliance with Maryland state regulations and federal laws regarding criminal convictions, debarment status, collusion, and proper business registration; a Bidder-Offeror Profile form documenting company information and qualifications; a Bidder-Offeror Experience form with three references demonstrating relevant generator maintenance experience; a Bid-Price Proposal Form with unit pricing for all service line items across the base year and four option years; and execution of a Non-Disclosure Agreement protecting confidential information. The contract will incorporate a Standard Contract Agreement template with terms addressing payment within thirty days of invoice receipt, a five-year audit record retention requirement, liability limitations capped at five times the Not-to-Exceed amount for non-patent/trademark claims, and the AOC's right to terminate for cause or convenience. No incumbent vendor information or existing budget range has been disclosed in the available solicitation materials.