General Office Supplies

Eastern Suffolk BOCES (ESBOCES) is conducting a competitive bid (No. 2025-001-0227) for general office supplies across Suffolk County, New York, targeting approximately 56 school districts, two BOCES organizations, and several municipal governments. The procurement seeks to establish a contract for comprehensive office supplies including binders, envelopes, markers, pens, pencils, paper products, and desk accessories, with a total of 578 unique items listed in the detailed cost proposal. The initial contract term is from May 1, 2025, through April 30, 2026, with the option to extend for four additional one-year renewal terms. Sealed bids are due by 11:00 a.m. on February 27, 2025, and will be publicly opened at the ESBOCES Purchasing Office. Vendors must provide pricing on a cost proposal form, meet minimum order requirements of $100, and potentially submit product samples before award. Evaluation criteria include pricing, item specifications, and the ability to provide alternate or equal products when exact specifications cannot be met.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises, though standard compliance requirements include non-collusive bidding certification and Iran Divestment Act compliance. Potential price increases during renewal terms are limited to the Consumer Price Index (CPI-U) for the Northeast Region, with a maximum increase of 2% if the CPI is under 5% and up to 4% if the CPI is 5% or higher. Successful vendors will be required to provide usage reports and maintain competitive pricing throughout the contract term. While specific budget ranges are not detailed, the comprehensive nature of the bid covering 578 items suggests a significant potential contract value. Vendors must complete a W-9 form and provide detailed vendor information, with the expectation of maintaining competitive and consistent pricing across the potential five-year contract period.