General Office Supplies

The City of Pasadena's Department of Parks, Recreation, and Community Services is seeking one vendor to provide general office supplies through an Informal Selection solicitation (Project ID 2024-Informal-0476). The procurement involves 63 line items of office supplies, including disinfecting wipes, paper clips, binder clips, view binders, self-stick notes, writing pads, notebooks, calendars, pens, markers, batteries, and electronic accessories. The contract will cover the period from July 8, 2024, to June 30, 2025, with an estimated 20 total orders annually and quantities ranging from 5 to 50 units per item type. Electronic proposals must be submitted through the City's eProcurement Portal by 2:00 pm on Friday, July 5, 2024, with a deadline for questions on Monday, July 1, 2024, at 12:00 pm. The contract will be awarded based on the lowest Grand Total Price, with vendors required to provide unit pricing for each item, offer free shipping, and complete deliveries within 5 business days of order placement. Vendors must also provide 24/7 online ordering with individual login IDs, detailed product information, and contract prices.

The procurement includes several important compliance requirements for potential vendors. Vendors must complete various forms demonstrating equal opportunity employment practices, including AA-1 (Affidavit of Equal Opportunity Employment), AA-2 (workforce information), and AA-3 (optional demographic survey). Contracts exceeding $25,000 are subject to the Pasadena Living Wage Ordinance, and there is a preference for recruiting Pasadena residents. Vendors must provide a Unique Entity Identifier (UEI) from SAM.gov and may need to obtain a Pasadena Business License depending on work frequency. The solicitation includes specific requirements for insurance, lobbying activity disclosure, and technical capabilities. While no specific budget range is explicitly stated, the comprehensive nature of the 63-line item procurement suggests a substantial contract value. Vendors must demonstrate relevant experience through a detailed Relevant Experience Form, which requires documenting five previous projects with comprehensive project details and owner contact information. The procurement emphasizes transparency, diversity, and comprehensive vendor qualifications through its multiple documentation requirements.