GEM Calibration

The Texas Commission on Environmental Quality (TCEQ) is seeking a vendor to provide annual calibration and preventative maintenance services for Landtec GEM 5000 and GEM 5000 Plus Portable Gas Analyzers used across sixteen regional offices. The procurement involves comprehensive instrument inspection, calibration of multiple gas parameters including methane, carbon dioxide, oxygen, carbon monoxide, and hydrogen sulfide, and potential component replacements. Required deliverables include a unique, dated, and signed Certificate of Calibration for each instrument, adherence to ISO/IEC 17025 standards, and QED Environmental System protocols. The service must be completed within 21 days of receiving the equipment, with mandatory tasks including visual system inspections, firmware updates, sensor replacements, and diagnostic evaluations using original manufacturer-approved parts. The solicitation was posted on October 15, 2025, with bid responses due by October 29, 2025, and requires vendors to follow precise calibration specifications and manufacturer protocols.

The Request for Bid does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Invoicing will be conducted monthly, with submissions required within 15 business days after work completion and must include detailed documentation such as purchase order identification, work description, serial numbers, unit prices, and total costs. Repair services will be charged at the listed labor rate, with parts priced according to special terms and conditions. While a specific budget range is not disclosed, the contract covers calibration services for sixteen regional offices, suggesting a moderate-scale procurement. The TCEQ reserves the right to add or subtract items and will process payments within 30 days of receiving goods or services. Vendors must comply with various Texas Government Code sections, including provisions related to child support, antitrust laws, conflict of interest, and technology restrictions.