Gate Installation, Maintenance, and Repair

The City of Palm Bay, Florida, located in Brevard County, is soliciting competitive bids through an Invitation for Bid (ITB 18-ITB-26) to establish a twelve-month service contract for the installation, maintenance, and repair of automatic gates, power-assisted doors, and all associated components throughout the city. The scope of work encompasses mechanical inspections of hinges, rollers, tracks, chains, belts, tension systems, and sprockets; verification of access control devices including keypads, ADA push buttons, and card readers; safety feature testing such as entrapment protection sensors and auto-reverse functions; electrical wiring inspection and repair; and complete system diagnosis and repair services. Qualified contractors must respond to standard service requests within four hours and emergency service requests within two hours. Bidders must submit hourly labor rates for standard service (Monday through Friday, 7:00 AM to 5:00 PM), overtime service (Monday through Friday, 5:00 PM to 7:00 AM including weekends and holidays), and critical emergency call rates, along with a parts markup not to exceed fifteen percent, with all replacement parts required to be original equipment manufacturer (OEM) or universal components. The contract term is twelve months with options to extend for four additional twelve-month periods, totaling a potential sixty-month engagement. Bid submissions are due March 3, 2026, at 9:00 AM via the City's Bonfire platform, with public bid opening scheduled for 9:30 AM the same day; written questions must be submitted by February 20, 2026, at 5:00 PM. Award will be made to the lowest responsible and responsive bidder, with the City reserving the right to award to multiple vendors.

Minimum bidder qualifications include proper licensing and insurance, with contractors required to maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, business automobile liability of $1,000,000 per accident, and workers' compensation coverage as required by Florida law. Bidders must submit at least three references, with one reference required from a governmental agency. The procurement documents do not specify any set-aside designations, disadvantaged enterprise requirements, or restrictions limiting competition to particular organization types, indicating this is open to all qualified contractors meeting the stated requirements. No incumbent vendor, current contractor, or existing technology integration requirements are identified in the solicitation. No budget range or estimated award value is provided in the available documentation. A virtual prebid meeting is not scheduled for this solicitation.