Gasoline & Diesel

The Town of Stratford, Connecticut, on behalf of itself and its Board of Education, is issuing a sealed bid invitation for the supply and delivery of gasoline and diesel petroleum products to support municipal vehicle operations, generators, and school transportation. Bidders must submit fixed-price proposals for either a six-month term (November 1, 2025 through April 30, 2026) or a twelve-month term (November 1, 2025 through October 31, 2026), with the Town retaining discretion to select the contract duration. The estimated quantities for the six-month option include 66,000 gallons of unleaded gasoline (87 octane) for the Town, 23,500 gallons for the Board of Education, 51,000 gallons of ultra-low sulfur diesel for the Town, 500 gallons for Town small tanks, and 28,500 gallons for the Board of Education; twelve-month estimates are proportionally doubled at 127,000 gallons for Town gasoline, 43,500 for Board of Education gasoline, 93,000 gallons for Town diesel, 1,000 gallons for Town small tanks, and 50,500 gallons for Board of Education diesel. Sealed bids must be received in hard copy format at the Purchasing Department, 2725 Main Street, Room 104, Stratford, Connecticut 06615, no later than 10:00 AM on Tuesday, October 21, 2025; electronic submissions are explicitly prohibited. The bidding period opened on October 15, 2025, with vendor questions accepted from October 15, 2025 at 4:00 PM EDT through October 17, 2025 at 12:00 PM EDT. Pricing must be submitted as fixed prices per gallon delivered, with all costs including overhead, freight, profit, discounts, delivery surcharges, and applicable taxes incorporated into unit prices, and delivery surcharges identified separately for evaluation. Award will be made to the lowest responsive and responsible bidder, with the contractor responsible for fuel quality compliance with federal and state specifications, delivery within twenty-four hours, property damage liability, spill remediation costs, emergency fuel provision capabilities, and delivery personnel training.

The solicitation does not specify any set-aside designations or restrictions on the types of organizations eligible to respond, and all vendors are permitted to submit proposals. No incumbent vendors or current contractors are listed in the available documentation. Bidders must submit petroleum product specification sheets, facility and fleet configuration details, product liability insurance statements, and a list of current municipal contracts as required submittals. The Town reserves the right to award the contract to a single contractor or multiple contractors and may adjust delivery locations during the contract period. Payment terms are Net 30 days upon approval by all relevant Town boards, with the contract eligible for renewal for an additional mutually agreed-upon term unless either party provides written notice of non-renewal at least thirty days prior to contract expiration. No specific estimated total contract value or budget range is listed in the solicitation documentation.