Gas, Diesel Bid

The St. Bernard Parish School Board is soliciting sealed bids for a comprehensive fuel and automotive fluid procurement contract covering the fiscal year from July 1, 2025 through June 30, 2026. The procurement includes gasoline (estimated 1,000 monthly gallons), diesel (8,000 monthly gallons), lubricating oil (500 gallons annually), anti-freeze (330 gallons annually), and transmission fluid (220 gallons annually). Bidders must provide pricing based on the Oil Price Information Service (OPIS) average weekly price in St. Bernard Parish, with weekly price adjustments and documentation requirements. The bid requires a $500.00 bid bond, certified check, or cashier's check, and mandates specific fuel specifications including 87 octane for unleaded gasoline and Cetane #42 for diesel #2 low sulfur. Sealed bids are due on Tuesday, April 29, 2025, at 11:00 A.M., with a bid opening immediately following, and written questions must be submitted by 4:00 P.M. on Wednesday, April 23, 2025. The contract will be awarded based on off-site consignment fee price per gallon and available off-site locations, with contractors required to submit detailed weekly and monthly reports including vehicle information, fueling details, mileage, fuel consumption, and cost metrics.

The bid documents do not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. The procurement requires bidders to have fuel dispensing facilities in at least three areas and provide an automated fuel system. Bidders must be prepared to deliver bulk and drum quantities within 36 hours of transportation supervisor notification and furnish federal tax exemption certificates. While specific budget ranges are not detailed, the estimated annual quantities suggest a substantial contract value. The School Board reserves the right to accept or reject any or all bids, and no bid may be withdrawn for 45 days after the closing time. Interested vendors can obtain bid information from the school board office, by phone, or through online platforms including www.sbpsb.org and https://www.bidnetdirect.com/louisiana/stbernardparishpublicschools. The contract includes provisions for price adjustments with proper documentation, ensuring both price increases and decreases are transparently passed through to the School Board.