Gas Chromatograph with Software

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Division of Environmental Services Lab, issued a Request for Bid (RFB 758 2200000414) for the procurement of a Gas Chromatograph with Software system. The solicitation seeks one complete Agilent 8890 GC System with a 5977B Mass Spectrometry detector, a Teledyne Tekmar Atomx XYZ automated sample preparation system with 84-vial capacity and chiller capability, Chemstation DA software with MassHunter integration, and associated components including spare parts, an ion source assembly, ion gauge kit, and the latest NIST MS library bundle. All equipment must be new, latest or current year model equipment in first class condition and must be delivered to the Division of Environmental Services Laboratory at 100 Sower Boulevard, Suite 104, Frankfort, Kentucky 40601, by June 30, 2022. The original solicitation was issued on January 25, 2022, with written questions due by February 1, 2022 at 10:00 a.m. ET and an initial bid closing date of February 8, 2022 at 1:30 p.m. ET; however, a modification extended the bid closing date to February 14, 2022 at 1:30 p.m. ET. Vendors must submit bids electronically through the Commonwealth's eProcurement system and must be registered in the Vendor Self Service (VSS) system at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService, with registration requiring 24-48 hours for completion. Award will be determined on a best value basis utilizing 90 points for price (with the lowest bidder receiving maximum points and others scored proportionally) and 10 points for delivery (with early delivery receiving maximum points and late delivery assessed a one percent per-day deduction on invoices), for a total of 100 points. Prior to award, successful bidders must submit a Revenue Form 10A100 Kentucky Tax Registration Application, Certificate of Authority for foreign entities, required affidavits, and any applicable EEO forms, and all quoted prices must exclude federal excise taxes and Kentucky sales or use taxes with F.O.B. Destination Freight Prepaid and Allowed terms.

The Commonwealth has designated reciprocal preferences for Kentucky resident bidders and additional statutory preferences for qualified bidders, including Kentucky Correctional Industries (20 percent preference) and other qualified nonprofit agencies serving individuals with severe disabilities (15 percent preference). Vendors claiming resident bidder status must attest to authorization to conduct business in Kentucky and demonstrate prior-year compliance with Kentucky corporate income tax filings, unemployment insurance fund contributions, and active workers' compensation policies. All bidders must complete an Annual Affidavit certifying compliance with Kentucky Revised Statutes regarding campaign finance laws, sales and use tax registration, state tax payment obligations, and trade boycott prohibitions, and the affidavit requires notarization and signatures from duly authorized representatives. No incumbent vendor or current contractor is identified in the solicitation materials. The procurement does not include renewal periods or optional renewal provisions, and the Commonwealth reserves the right to cancel the contract with 30 days' written notice and to deem vendors ineligible for further participation should they fail to comply with solicitation provisions. No specific budget range or award value is disclosed in the available solicitation documents.