Gardiner Training Site Snow Plow & Sanding

The Maine Department of Defense, Veterans & Emergency Management is requesting quotations for snow plowing and sanding services at the Gardiner Training Site, with quotations due September 16, 2026 at 4:00 p.m. EST via the State of Maine Vendor Self Service system, and a mandatory pre-bid walkthrough scheduled for September 10, 2026 at 9:00 a.m.

The scope covers clearing and sanding approximately 109,350 square feet of parking lots and access roads at 365 Lewiston Road, W Gardiner, Maine whenever precipitation reaches two inches or more, with all cleared areas reasonably accessible by 6:00 a.m. Services include treatment with a sand-salt mixture meeting Maine Department of Transportation specifications and removal of snow piles to approved dump sites when necessary. Minimum equipment required: one front-end loader, one one-ton or larger plow truck with an eight-foot minimum swath, and one truck-mounted sander. The initial contract term runs November 1, 2026 through October 31, 2027, with four optional one-year renewal periods extending through April 30, 2031. Contractors must maintain General Liability insurance ($1,000,000 minimum), Worker's Compensation (state minimum), and Business Auto Policy ($500,000 minimum with snow plowing coverage). All personnel must pass federal background checks. No subcontractors may perform more than 15% of contracted work without State approval.

The State will award based on best value considering lowest price among compliant bidders, though it reserves the right to reject the lowest bidder if documented poor performance exists within the previous five years. Questions are due by noon September 11, 2026 through VSS. Ken Merrifield at 207-430-6335 must receive pre-bid walkthrough confirmation by noon September 9, 2026. Monthly invoicing operates on net 30 basis with equal payments distributed across November through April.