FY27 Street Sweeper Purchase D1, D4, D8

The Illinois Department of Transportation (IDOT) is conducting an Invitation for Bid (IFB) for the one-time purchase of five self-propelled, 4-wheel, dual-engine, mechanical street sweepers to be distributed across Districts 1, 4, and 8. The procurement requires delivery of newly manufactured equipment (no remanufactured or reconditioned units) that must be fully operational upon delivery, with any defects addressed within the first 30 days of in-service operation. Each sweeper must meet comprehensive technical specifications including a minimum gross vehicle weight rating of 33,000 lbs, dual air ride suspension, a minimum 10-foot sweeping path width, a minimum 4.5 cubic yard operating load capacity hopper with 3.3 cubic yard usable capacity, dual gutter brooms with a minimum 42-inch diameter extending at least 12 inches beyond the front chassis tires, a 350-gallon water tank system, backup camera systems, and safety features compliant with Federal, OSHA, and ANSI standards. Successful bidders must be established manufacturers or their authorized dealers with documented ability to provide service after purchase through authorized dealer networks and must supply all required documentation including operator manuals, parts lists, warranty information, and service manuals at delivery. Training requirements include classroom-type instructional training for a minimum of four hours for three designated personnel covering safety, operation, routine service, and daily maintenance. The contract includes manufacturer's standard warranty of one full year on the entire sweeper and a minimum two-year warranty on chassis and chassis engine components from the in-service date, with all defective parts and workmanship corrected at no cost to the State. Bidders must also acknowledge domestic product preference requirements and declare if proposed sweepers are manufactured in the United States. The solicitation was posted on May 1, 2026, with bids due by May 29, 2026, and questions must be submitted in writing no later than seven business days from bid opening.

The solicitation applies Business Enterprise Program and Veterans Small Business Program Utilization Plans where applicable, though no specific set-asides are designated for this procurement. Bidders must submit required certifications including Vendor Disclosure or Illinois Procurement Gateway (IPG) Active Registered Vendor Disclosure forms, compliance with prevailing wage standards, drug-free workplace provisions, equal employment opportunity requirements, and anti-collusion measures. Bidders must also certify compliance with state and federal laws and provide taxpayer identification information; failure to submit required disclosures may result in bid disqualification. No incumbent contractor is identified in the solicitation documents, and no existing infrastructure or technology integration requirements are specified. The State will award the contract to the lowest-priced responsive and responsible bidder based on lowest overall total price per line item, evaluating bids for both responsibility and responsiveness, considering factors such as past performance, financial capability, and proper completion of required certifications. Bid bonds and performance bonds are not required. The specific award value is not disclosed in the solicitation; however, a $15 administrative fee applies to any awarded contract of $1,000 or more, and the contract may be partially or entirely funded with federal funds. The initial contract term is thirty-six months with a maximum total term not to exceed ten years, and vendors must maintain general commercial liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate.