FY27 rebid 5 view scan microfilm scanners 10MP/20MP

The City of Philadelphia is requesting bids on five View Scan microfilm scanners (10MP/20MP) as a micro purchase under FY27 Rebid 5, with quotes due July 22, 2026. The procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder.

Vendors must quote all items to be eligible for award as a whole. Item specifications must be submitted with bids; pricing must remain firm for the hold period. Quotes are valid for 60 days from submission and must be submitted electronically through PHLContracts. The City reserves the right to reject any and all quotes, accept quotes from multiple sellers, and award individual line items without accepting all items.

The total quote amount must not exceed $45,000, adjusted annually by the percentage increase in the CPI-U from January 1, 2020, rounded to the nearest $1,000. All prices must be net and exclusive of taxes; the City is exempt from federal excise, transportation taxes, and Pennsylvania Sales and Use Tax. Products must be delivered FOB Destination Point.

The contract term commences on the Effective Date specified in PHLContracts and automatically terminates 365 days thereafter. Payment follows delivery and City approval of products and submission of invoices. No obligation exists for products or services ordered after close of business on the contract's final day.

Vendors must maintain General Liability Insurance with a minimum limit of $500,000 per occurrence and Workers' Compensation Insurance at statutory limits, naming the City as an additional insured. A mandatory Consent & Authorization form must be executed and attached to the PHLContracts profile prior to bid closing. An LGBTQ Applicant Data Form is optional; responses may be used for other projects and made publicly available at the City's discretion.