FY-27 Seller_SP_Checklist_B2727362.pdf
PDF 189 KB Posted
- Solicitation number
- B2727362
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform for FY27 Rebid 5, relating to the procurement of View Scan Microfilm Scanners with 10MP/20MP capabilities. The checklist provides vendors with a step-by-step guide to submit quotes through the online procurement system. While specific response dates, due dates, and award dates are not detailed in this checklist document, the procurement is structured as a micro purchase that may be awarded as a whole or by line item, whichever serves the City's best interests. Vendors must quote all items to be considered eligible for award as a whole, and all bids must include item specifications with pricing remaining firm for the designated hold period.
The checklist emphasizes several critical submission requirements for vendor participation, including verification of seller role status, Local Business Entity (LBE) certification status (though not applicable to small purchases), completion of unit cost entries for each item, mandatory question responses, acceptance of terms and conditions, and submission of a Consent & Authorization form, which is mandatory for quote consideration. Vendors are encouraged to submit an optional LGBTQ Applicant Opportunity Data Form and may attach additional supporting documentation. The procurement will be awarded to the lowest responsive and responsible bidder, and vendors are instructed not to deliver or provide services until official notification from the City department. The award will be determined based on price and responsiveness criteria.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .