FY27 - ODNR, Environmental Lab Thermo Fisher Scientific S2P Pro UV/UF 16LP Preventative Maintenance
Closed State & local contract opportunity Posted
- Solicitation number
- SRC0000038054
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from ohiobuys.ohio.gov. Updated .
About this opportunity
The Ohio Department of Natural Resources, Division of Oil & Gas Resources Management is soliciting bids for preventative maintenance services on a Thermo Fisher Scientific S2P Pro UV/UF 16LP analytical instrument located at the ODNR Environmental Laboratory in Cambridge, Ohio. This is a one-year service contract running from July 1, 2026, through June 30, 2027, with potential renewal subject to mutual written consent and appropriation of funds. The maintenance package must be Package Type TC (Total Care Z148) or equivalent and must include unlimited engineer labor, travel, and factory-certified replacement parts for corrective maintenance with a two business day response time for service calls in defined Zone 1 cities; one scheduled preventative maintenance visit with PM kit; unlimited priority access to OEM-trained technical support; access to an online service knowledgebase; a corrective maintenance repair guarantee for the duration of product warranty or one year, whichever is longer; loaner instrument availability during repairs when applicable; instrument software and firmware updates; and a 10 percent discount on calibration and qualification services. The contractor must be authorized by Thermo Fisher Scientific to complete all maintenance and repairs on the specified equipment (Model S2P Pro UV/UF 16LP, Serial Number 1602219004104, installed August 18, 2022). Vendors must submit a formal quote and a signed Non-OPERS Member Acknowledgment form. The bid due date is April 21, 2026, with the posting date of March 30, 2026. Contact information includes the Ordering Office at ODNR, DOGRM, 2045 Morse Road, Building F, Columbus, OH 43229 (614-265-6922) and the Delivery Address at ODNR Environmental Laboratory, 325 North 7th Street, Cambridge, OH 43725 (740-439-5591).
There are no designated set-asides specific to disadvantaged enterprises mentioned in the primary solicitation documents; however, ODNR encourages the use of Ohio-certified Minority Business Enterprise (MBE) and Encouraging Diversity, Growth and Equity (EDGE) vendors. No incumbent vendors or current contractors are identified in the available documentation. The contractor must maintain commercial general liability and business automobile liability insurance with a minimum aggregate limit of $2,000,000, naming ODNR and the State of Ohio as additional insureds, and must comply with statutory workers' compensation coverage requirements. The contractor must also comply with all applicable federal, state, and local laws, including Ohio's prevailing wage requirements, nondiscrimination requirements, drug-free workplace regulations, and ethics laws. The contract award value is not specified in the available documents, with the addendum indicating only that the total contract amount "shall not exceed a specified sum" with payments due within 30 calendar days after the later of invoice receipt or acceptance of services. All contract payments are contingent upon appropriation of funds by the Ohio General Assembly, and ODNR reserves the right to terminate the agreement for cause or convenience.
Opportunity text
The Ohio Department of Natural Resources, Division of Oil & Gas Resources Management is accepting bids for the maintenance of a Thermo Scientific S2P Pro UV/UF 16LP and associated components. Title of Sourcing Event: FY27 Thermo Scientific S2P Pro UV/UF 16LP Maintenance Ordering Office Address: ODNR, DOGRM ATTN: Fiscal 2045 Morse Road, Building F Columbus, OH 43229 614-265-6922 Delivery Address: ODNR, Environmental Laboratory ATTN: Jason McClarren 325 North 7th Street Cambridge, OH 43725 740-439-5591 Specifications:
- Maintenance Contract will run from July 1st, 2026, through June 30th, 2027.
- Contractor must be authorized by Thermo Fisher Scientific to complete maintenance and repairs on Thermo Scientific S2P Pro UV/UF 16LP.
- Maintenance package should be Package Type TC (Total Care Z148) or equivalent with the following items included.
- Unlimited engineer labor, travel, and factory-certified replacement parts required for corrective maintenance.
- 2 business day response time for corrective maintenance in defined zone 1 cities.
- One scheduled preventative maintenance visit including PM kit.
- Unlimited priority access to our OEM-trained technical support experts who can diagnose, investigate, and remotely resolve issues or schedule on-site visits using the latest remote support tools.
- Access to our on-line service knowledgebase.
- Corrective Maintenance Repair Guarantee for the duration of product warranty or 1 year whichever is longer.
- Loaner instrument (if applicable) included for the duration of the repair based on availability.
- Instrument Software/Firmware updates included as needed to support a preventative maintenance or corrective maintenance visit.
- 10% discount on calibration and qualification services.
- Asset List With Serial Numbers:
- Model - S2P Pro UV/UF 16LP
- Serial Number - 1602219004104
- Install Date - 8/18/2022
- Requirements:
- Vendor must be approved by Thermo Fisher Scientific to complete services on equipment
- Formal quote and signed NON-OPERS Member Acknowledgment should be submitted with bid.
- All State Standard Terms and Conditions must be agreed to. Terms and Conditions can be found attached to sourcing event or online at Standard_T_C_3-31-25.pdf
- Vendor will be required to sign an addendum to bid. Sample contract attached to sourcing event.
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency's purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated. All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable. Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered. Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.
Files
| File | Type | Posted |
|---|---|---|
| PEDACKN-Non-Member-Acknowledgment.pdf | ||
| Addendum to Bid Quote NO GUIDANCE.docx | DOCX document | |
| Standard_T_C_3-31-25.pdf | ||
| FY27 ThermoFisher Specifications.docx | DOCX document |
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