FY27 - FY31 IVHQ Fire Alarm Maintenance and inspection - Edwards

The Illinois Veterans Home - Quincy (IVHQ), acting for the State of Illinois, is soliciting bids for the FY27-FY31 Edwards fire alarm maintenance, inspection, and repair contract at Hammond Hall in Quincy, Adams County, with a mandatory pre-bid walkthrough on November 13, 2026 at 10:30 a.m. and proposals due November 20, 2026. Attendance at the pre-bid is mandatory, so bidders must attend in person at Hammond Hall, 720 Sycamore Street, and ask for Chantel Baker.

Scope covers preventive maintenance, inspection, testing, and repair of the Edwards fire alarm system. Initiating devices must be functionally tested on a rotational basis, with each device tested once every twelve months. The vendor must submit quarterly written reports that meet NFPA 72 standards, respond to emergency calls within four hours, and notify the Facility Chief Engineer within two hours of any impairment affecting system operation. The vendor must repair or replace failed Edwards panels, components, and parts, except those damaged by electrical surges, lightning, or vandalism. Work must be performed by directly hired technicians holding appropriate licenses and certifications, and subcontractors are expressly prohibited. Standard hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding holidays, unless prior approval is obtained.

Required insurance is General Commercial Liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation as required by law, with the State named as additionally insured. Staff with facility resident contact must pass background checks, and prevailing wage applies when applicable.

Pricing is firm and entered in the BidBuy Purchase Order, and the State will enter the maximum total payment amount before contract execution. The initial term begins on the last dated signature and runs through June 30, 2031, with a maximum total term of ten years including renewals and extensions. The contract is subject to appropriations, and the State may terminate for convenience on thirty days' written notice. Invoices are due by July 31 of the service year under the State Prompt Payment Act. A 4th Quarter 2025 inspection report for Hammond Hall is attached as a baseline reference for the equipment in scope.