FY26 Wheelchair Lift Repair and Parts Services

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) No. HHS0016349 for wheelchair lift repair and parts services at the Richmond State Supported Living Center (RSSLC) located in Fort Bend County. The procurement seeks a contractor to provide mobility maintenance, repair services, and parts for wheelchair lifts and wheelchair-equipped vehicles, specifically focusing on para transit vehicles in the RSSLC Motor Pool department. Bidders must have a minimum of three years of relevant experience, with personnel trained in wheelchair lift repairs and Americans with Disabilities Act (ADA) regulations. The solicitation covers repairs and replacements for Ricon and Braun lifts, Q Straint locks, vehicle doors, and related electrical issues. Evaluation criteria will be based on meeting specifications, performance delivery capabilities, and price, with HHSC reserving the right to select the bid offering the best value to the State of Texas. The contract is set to begin September 1, 2025, and expire August 31, 2026, with potential one-year extension options. Responses are due by July 22, 2025, at 10:30 AM Central Time, with a preference for a vendor located within 65 miles of the Richmond facility.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must submit comprehensive documentation, including a Bidder Reference Form requiring three verifiable references from similar contracts performed within the last three years. The historical spend for similar services is approximately $10,000 for the period from September 1, 2023, through August 31, 2024. Pricing must be submitted using the provided Pricing Sheet, with firm, fixed prices for labor rates covering standard, overtime, holiday, and emergency services, along with a percentage markup on parts. Contractors are required to provide quotes for parts, diagnostic reports, and warranties for labor and replacement parts. The solicitation includes extensive compliance requirements outlined in the HHS Contract Affirmations and Uniform Terms and Conditions, which cover areas such as E-Verify participation, cybersecurity training, and adherence to state and federal regulations. Bidders must also complete an online registration process through the HHS Enterprise Portal, with potential technical assistance available via pcsbids@hhsc.state.tx.us.