FY26 Periodic Maintenance on Forklift Equipment

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016292v1) for periodic maintenance services on forklift equipment at the Richmond State Supported Living Center (RSSLC). The procurement seeks a contractor to provide comprehensive maintenance for specific equipment including Yale and Doosan forklifts, electric pallet jacks (Dayton and Big Joe), and a Genie lift. Bidders must have a minimum of four years of relevant experience and provide trained personnel capable of performing detailed periodic maintenance and emergency repairs. The maintenance services will include comprehensive checks of wheels/tires, battery conditions, fluid levels, and various mechanical and electrical system inspections. Key evaluation criteria include meeting specifications, performance delivery capabilities, and pricing. Optional on-site visits are scheduled for July 30 and 31, 2025, with the formal response deadline set for August 11, 2025. The initial contract term will run from September 1, 2025, through August 31, 2026, with potential extension options.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must complete multiple mandatory attachments, including HHS Solicitation Affirmations, Bidder Reference Form, and documentation of qualifications. The pricing structure requires detailed rates for periodic maintenance, unscheduled maintenance, emergency repairs, and holiday/overtime work, along with a percentage markup on parts. Historical spend for similar services is documented at $9,536.92 for the period September 1, 2024, through June 6, 2025. Both HHSC and the Department of State Health Services (DSHS) will be entitled to use the resulting contract. Contractors must provide comprehensive documentation of operational capabilities, including details about employees, customer service capacity, and industry certifications. The award will be made to the bidder providing the best value to the State of Texas, considering comprehensive evaluation of the submitted proposal.