FY26 Periodic Maintenance on Forklift Equipment

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016292) for periodic maintenance services on forklift equipment at the Richmond State Supported Living Center located in Sterling County. The solicitation seeks a contractor to perform comprehensive maintenance on various material handling equipment, including specific assets such as a Yale GLP050RGEUAE084 forklift, Doosan standing forklift, Genie lift, and multiple electric pallet jacks. Bidders must demonstrate at least four years of relevant experience and provide verifiable references documenting their operational capabilities. The procurement requires firm and fixed pricing that includes all labor, equipment, materials, and related expenses for maintenance, repairs, parts replacement, and emergency services. On-site optional visits are scheduled for June 17 and 18, 2025, with bid responses due by June 27, 2025. The anticipated contract will commence on September 1, 2025, with an initial term through August 31, 2026, and potential extension options for one additional year. Award will be based on best value to the state, considering factors such as meeting specifications, performance delivery capabilities, and price.

The solicitation appears open to all qualified vendors, with no specific small business or Historically Underutilized Business (HUB) set-asides mentioned. Contractors must comply with extensive legal and operational requirements, including comprehensive contract affirmations covering areas such as non-discrimination, anti-terrorism measures, cybersecurity training, and employment practices. The historical spend for similar services is $9,536.92 for the period from September 1, 2024, through June 6, 2025, which provides a baseline for potential contract value. Bidders are required to submit detailed documentation including Exhibit A HHS Solicitation Affirmations, Exhibit D Bidder Reference Form, and evidence of operational capabilities. Additional requirements include comprehensive insurance coverage, background checks, and adherence to specific standards of conduct. The contract will necessitate vendors to provide hourly labor rates for regular and unscheduled maintenance, emergency repair rates, labor warranty details, and parts markup percentage, ensuring a comprehensive and transparent procurement process.