FY26-IVHC -Off grounds dry storage

The Illinois Department of Veterans' Affairs (IVHC) is seeking a vendor to provide off-grounds dry storage services through a small purchase procurement process. The contract requires an indoor, climate-controlled storage facility located within 50 miles of the Illinois Veterans' Home Chicago capable of accommodating up to 30 pallets per month. Stored items will include paper products, medical supplies, furniture, and non-perishable food items, with the vendor responsible for loading and unloading pallets. The procurement is structured as a 12-month contract commencing on 7/1/2025 or upon final signatures, with vendors required to submit quotes valid for 90 days. Electronic quote submissions are preferred and should be sent to Robin Webster at robin.webster2@illinois.gov through email or BidBuy platforms. The evaluation criteria will focus on the vendor's ability to provide all required supplies and services while offering the lowest price, with the state reserving the right to reject non-compliant offers and cancel services with 72 hours' notice. The proposal deadline is set for May 12, 2025, with quotes expected to include all expenses, shipping, and handling charges.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with comprehensive certification requirements detailed in the standard Illinois certifications document, which includes 33 specific compliance standards covering areas such as financial compliance, ethical standards, drug-free workplace policies, equal employment opportunity, and various state and federal regulatory adherence. Potential vendors must demonstrate financial stability, maintain appropriate insurance coverage (including general commercial liability of $1,000,000 per occurrence), and provide ongoing compliance with state procurement regulations. While no specific budget range is mentioned, the procurement is classified as a small purchase, suggesting a relatively modest contract value. Vendors should be prepared to meet stringent operational and legal requirements, including potential penalties for non-compliance such as contract voiding, suspension, debarment, or civil fines. The contract's financial execution remains contingent on appropriation availability from the Illinois General Assembly or Governor.