RFQ - Off grounds dry storage-approved.docx
DOCX document 82 KB Posted
- Attached to
- FY26-IVHC -Off grounds dry storage
- Solicitation number
- 25-497DVA-CHICA-B-47248
- Issued by
- Illinois
About this file
This document is a Request for Quote (RFQ) issued by the Illinois Department of Veterans' Affairs for off-grounds dry storage services at the Illinois Veterans' Home Chicago (IVHC). The contract seeks a vendor to provide indoor, climate-controlled storage for up to 30 pallets per month, with items including paper products, medical supplies, furniture, and non-perishable food items. The storage facility must be within 50 miles of IVHC, with weekly deliveries coordinated between the vendor and IVHC staff. The contract will be for a 12-month term, commencing on 7/1/2025 or upon final signatures, with the vendor responsible for loading and unloading pallets and maintaining liability insurance for stored items.
The RFQ requires vendors to submit quotes that are valid for 90 days, with all expenses, shipping, and handling charges included in the pricing. No price increases will be accepted, and the state reserves the right to reject offers that do not meet requirements. Electronic submissions are preferred through email or BidBuy, with quotes to be sent to Robin Webster at robin.webster2@illinois.gov. The vendor selection will be based on the ability to provide all required supplies and services while offering the lowest price, with the state maintaining the right to cancel up to 72 hours in advance.
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Other files
| File | Type | Posted |
|---|---|---|
| standard-illinois-certifications-v.23.1 ~10.docx | DOCX document | |
| standard-terms-and-conditions2~9.pdf |
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Text version
REQUEST FOR QUOTE
Quote MUST be returned by the due date listed in BidBuy
| AGENCY |
| Department of Veterans’ Affairs |
| ADDRESS |
| 4250 N. Oak Park Ave. |
| CITY/STATE/ZIP |
| Chicago, IL 60634 |
| AGENCY CONTACT |
| Robin Webster |
| PHONE |
| 773-824-3875 |
| FAX |
| Robin.Webster2@illinois.gov |
| TITLE OF PROJECT |
| Off grounds dry storage |
| Item # |
| Agency Specifications and Requirements |
| Qty. |
| 1 |
| Off Grounds Dry Storage – with the capacity to hold up to 30 pallets per month. |
Indoor storage facility shall have climate control, be within 50 miles of IVHC (Illinois Veterans’ Home Chicago).
Vendor and IVHC staff shall coordinate a weekly delivery schedule. Vendor shall deliver goods to IVHC weekly by the pallet according to pick up list. Inventory will be on a continuous basis.
New inventory will be delivered to storage facility on a monthly, up to 10 skids per month. Deliveries shall then be made to IVHC via box truck or semi-trailer during regular business hours.
This will be a 12-month contract. Contract will commence on 7/1/2025 or last signatures of Parties if signed after 7/1/2025.
Items to be storage/delivered to include but not limited to: Paper towels, toilet tissue, incontinence briefs, mattresses) bed frames, wardrobes, desk, chairs, and non-perishable food items.
-There is a loading dock for deliveries, and the vendor will be responsible for loading and unloading the pallets from the truck.
-The vendor must have liability insurance to coverage all pallets being storage at the warehouse.
1 year
VENDOR QUOTE
| Item # | |
| Manufacturer Name and Model | |
| QTY | |
| UOM |
| Unit Price |
| Extended Price |
Off ground Dry storage - with the capacity to hold up to 30 pallets per month. Vendor shall deliver goods to site weekly, by pallet and pick list. Deliveries shall be made to the home via box truck or semi-trailer. Indoor storage facility with climate control. Storage must be within 50 miles. IVHC staff to coordinate weekly delivery schedule with awarded contract.
| 1 |
| Year |
| $ |
| $ |
TOTAL
VENDOR NAME
VENDOR ADDRESS
VENDOR PHONE
VENDOR EMAIL
VENDOR FEIN #
CONTACT PERSON
DATE:
Notes to Vendor The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.
“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12.
This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to ( robin.webster2@illinois.gov )
If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.
State of Illinois Chief Procurement Officer for General Services image1.png
File details come from the government source that posted it. Updated .