FY26 IFTA International Fuel Tax Association Decals

The Illinois Department of Revenue (IDOR) is seeking to procure 275,000 International Fuel Tax Agreement (IFTA) decals for fiscal year 2026, specifically for commercial vehicles operating in St. Clair County and across the state. The procurement involves producing 3" x 3" decals with a green Pantone 354C background, white IFTA lettering, a white border, clear coating, and pressure-sensitive adhesive. Each vehicle requires two decals, which must be numbered consecutively from 000001 to 275000, and vendors must submit five numbered sample decals with their bid and 25 additional "SAMPLE" decals with the initial order. The contract term runs from July 1, 2025, to October 31, 2025, with delivery required no later than July 30, 2025, to the IDOR's Motor Fuel Use Tax Section in Springfield. Vendors must provide proofs within 15 calendar days of award, including three hard copy proofs and one high-resolution PDF, and must follow specific decal placement guidelines detailed in the IFTA Carrier Compliance Manual.

The contract appears to be open to all qualifying vendors, with potential considerations for small businesses under the Small Business Set-Aside Program, which limits subcontracting to no more than 49% of the total contract value to non-registered businesses. While no specific budget range is explicitly stated, the volume of 275,000 decals suggests a substantial procurement opportunity. The solicitation includes standard Illinois state certifications, requiring vendors to comply with 33 specific areas of vendor compliance, including legal, ethical, employment, tax, and operational standards. Vendors must submit their proposals electronically through the BidBuy platform by March 7, 2025, and must be prepared to meet comprehensive state requirements, including background checks, insurance provisions, and performance standards. The contract may have potential renewals, with a maximum contract duration not to exceed ten years.