FY26 Dump Truck Sanders

Ada County Highway District (ACHD) in Idaho has issued Request for Proposal FL26-05 seeking competitive proposals for the supply of four new, manufacturer current-model-year dump truck sanders for fiscal year 2026. The procured units must be hydraulic-driven, ice control combination liquid and granular applicators mounted to dump boxes for highway snow and ice control operations, with each featuring a 201 stainless steel hopper body of 14-foot length and 7.4 cubic yard capacity, a chain bar-flight conveyor system with adjustable deflectors, an anti-ice pumping system capable of approximately 190 GPM flow at 130 PSI maximum pressure, and an 800-gallon pre-wet/anti-ice liquid storage system comprised of two 400-gallon polyethylene tanks. Vendors must complete a Specification Matrix demonstrating compliance with comprehensive technical requirements across hopper body, conveyor system, spinner assembly, anti-ice pumping system, pre-wet system, and auxiliary components, and must acknowledge all addenda and confirm compliance with ACHD's Equal Employment Opportunity Policy and Title 49 CFR Part 21 non-discrimination requirements. Proposals will be evaluated using a two-phase process with proposal cost weighted at 30 percent and specifications compliance weighted at 92.1 percent, with contract award going to the lowest-cost responsive bidder meeting specifications. Sealed proposals must be submitted electronically through the ACHD eProcurement portal by 3:00 pm local time on Wednesday, February 25, 2026, with public opening via Zoom immediately following submission; written questions and requests for clarification must be submitted by 4:30 pm on Wednesday, February 18, 2026, with responses provided by 4:30 pm on Thursday, February 19, 2026, and a final addendum issued no later than 4:30 pm on Thursday, February 19, 2026. The successful bidder must execute an agreement with ACHD within 15 days of award, deliver items within a specified number of calendar days to ACHD's principal place of business in Boise, Idaho on an F.O.B. Boise basis, provide written acknowledgment of orders within twenty-four hours of order entry, and submit all required manuals prior to or at the time of delivery.

The RFP does not identify any set-aside designations or restrictions limiting responses to specific types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are listed in the available documentation. Bid security of five percent of the total proposal amount is required in the form of a certified check, cashier's check, or bid bond issued by a surety authorized in Idaho, and successful bidders may be obligated to provide supply, material, payment, and performance bonds in the full amount of 100 percent of the contract value. The vendor must furnish a Supply Bond equal to 100 percent of the contract value within twenty calendar days of execution and maintain Comprehensive General Liability Insurance with minimum limits of $100,000 per claim and $500,000 aggregate, along with Motor Vehicle Insurance and required Workers Compensation Insurance. Payment terms stipulate that ACHD will compensate the vendor in an amount not to exceed a value to be determined (shown as TBD), with partial payments made upon receipt of periodic invoices for items delivered and conforming to specifications, net 30 days. The contract duration extends from execution through September 30, 2026, with ACHD reserving the right to extend the agreement duration and place multiple orders throughout the contract period, and may order additional units within 180 days of award as budget constraints allow, with all terms, conditions, and prices applying to additional units; late delivery penalties of one percent per week of the total agreement amount apply commencing on the delivery date.