FY26. 28 FPR Kodak Alaris Three Year HW and SW Maint. and Support SP

The Illinois Department of Financial and Professional Regulation (IDFPR) is seeking a three-year maintenance and support contract for five Kodak Alaris scanners, covering fiscal years 2026 through 2028. This small purchase procurement is specifically targeting hardware and software maintenance services for scanning equipment located in the agency's Chicago and Springfield offices. The solicitation, posted on April 25, 2025, requires vendors to submit proposals by May 6, 2025, for comprehensive support of the scanning infrastructure. The contract will involve maintaining five specific scanner units with serial numbers 5491502, 54915210, 54915203, 54915209, and 52916741, along with their corresponding software licenses. Potential vendors must carefully review the attached documents, including the State Standard Terms and Conditions, Standard Illinois Certifications, and complete the Illinois Procurement Gateway Active Registered Vendor Disclosure form to be considered eligible.

The procurement opportunity appears open to all qualified vendors, with no specific set-aside designations explicitly mentioned in the documents. Vendors must demonstrate compliance with extensive state certification requirements, including proving no criminal history, adhering to tax obligations, maintaining a drug-free workplace, and meeting labor law standards. Potential contractors will need to provide proof of insurance, including at least $1,000,000 in general commercial liability coverage. While a specific budget range is not detailed, the contract is characterized as a small purchase for ongoing maintenance services. Vendors must be prepared to meet stringent state procurement regulations, including potential annual certification renewals, detailed record-keeping requirements, and compliance with state and federal laws. The contract terms include provisions for potential termination, performance monitoring, and strict adherence to state procurement guidelines.