FY26 Dishwasher Lease

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016256) for a dishwasher lease and maintenance contract specifically targeting North Texas State Hospital in Van Zandt County. The procurement seeks a contractor to provide monthly lease, maintenance, and repair services for eight Auto-Chlor (or equivalent) dish machines and seven booster heaters across multiple campus locations. Bidders must demonstrate a minimum of three years of relevant experience and provide verifiable references from similar contracts completed within the last three years. The solicitation follows a Best Value Standard, meaning HHSC will select the response offering the most comprehensive overall value, not necessarily the lowest price. Key procurement dates include July 8, 2025 for IFB posting, July 14, 2025 for question submissions, and July 22, 2025 as the response deadline. The initial contract term is set from September 1, 2025, through August 31, 2026, with potential extension options for up to one additional year. Evaluation criteria will focus on the bidder's ability to meet specifications, performance delivery requirements, and competitive pricing.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must complete comprehensive documentation, including Solicitation Affirmations, Pricing Sheets, Reference Qualifications, and potentially register for the HHS Online Bid Room. The historical spend for similar services is $22,685.00 for the period September 1, 2024, through August 31, 2025. Respondents must provide detailed pricing that includes all associated labor, equipment, materials, and related expenses, with rates to be firm and fixed for the entire contract duration. Bidders are required to comply with numerous state regulations, including E-Verify requirements, tax status verifications, and certifications regarding business practices. The procurement emphasizes comprehensive documentation, with failure to submit complete information potentially resulting in bid disqualification. Contractors must also demonstrate financial capability, operational capacity, and adherence to Texas state and federal regulatory requirements.