FY26 As Needed Repair and Replacement Services for

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are soliciting competitive bids for as-needed repair and replacement services for laundry equipment at Kerrville State Hospital through Invitation for Bid (IFB) HHS0016781. The procurement seeks a contractor to provide comprehensive equipment maintenance services for 39 specialized commercial laundry equipment pieces, including Milnor washer extractors, dryers, compressed air systems, water treatment equipment, and related infrastructure. Qualified bidders must demonstrate a minimum of three years of experience with Milnor and Chicago equipment, provide three verifiable references for similar services completed within the last two years, and maintain 24-hour service availability seven days per week including holidays. Key deliverables include equipment inspection, diagnostic services, repairs, and replacements with full warranty coverage for twelve months or manufacturer warranty, whichever is longer. The solicitation requires detailed documentation including service reports, comprehensive pricing sheets, and proof of operational capacity. Critical deadlines include a questions and clarifications deadline of December 10, 2025 at 5:00 PM, with bid responses due by December 29, 2025 at 10:30 AM. Evaluation will be based on bidder qualifications, performance capabilities, and pricing, with award made to the bidder offering the best overall value.

The procurement includes a mandatory Historically Underutilized Business (HUB) Subcontracting Plan requirement, with bidders required to demonstrate good-faith efforts in utilizing Texas-certified HUBs for subcontracting opportunities. Respondents must comply with one of five HUB participation methods, including using HUBs for 100% of subcontracting, participating in the HUB Mentor-Protege program, or meeting the 26.0% HUB utilization goal for All-Other Services Contracts. The contract will have an initial term beginning upon award and expiring August 31, 2026, with potential renewals for up to two additional one-year periods. Historical spending for similar services is approximately $55,000 for the previous contract period, though no volume guarantees are provided. Contractors must maintain comprehensive insurance coverage, including $1,000,000 workers' compensation, $1,000,000 commercial general liability, and additional coverage for automobile, professional, and umbrella liability. Successful bidders must comply with extensive state requirements, including E-Verify participation, background checks, and various legal and regulatory certifications outlined in the solicitation documents.