FY25 Video & Camera Equipment for the Publication Management Office

The Illinois Department of Revenue (IDOR) is seeking to procure video and camera equipment for the Office of Publication Management through a small purchase procurement method. The solicitation, identified as B-46622, covers a comprehensive set of 54 line items including professional video cameras (such as Sony PXW-Z200 and a7R V), various lenses, lighting equipment, audio devices, tripods, memory cards, batteries, chargers, and studio accessories. The procurement requires new, unused equipment with standard manufacturer's warranties, and vendors must provide operator and maintenance manuals upon delivery. Proposals are due by March 13, 2025, with the contract period running from the execution date through June 30, 2025. All submissions must be made electronically via email or BidBuy, as paper submissions will not be accepted or considered. The technical specifications allow for "or equal" equipment submissions, with the burden of proof placed on the bidder to demonstrate equivalent performance and compatibility.

This procurement is exclusively designated for Small Business Set-Aside Program (SBSP) vendors, with specific restrictions on subcontracting. Vendors awarded the contract may subcontract no more than 49% of the total contract value to businesses not registered in the SBSP, ensuring that at least 51% of the work remains with the originally awarded small business. The total contract value is under $50,000 and will be funded through state appropriations for fiscal year 2025. Successful vendors must provide certificates of insurance, comply with state and federal laws, and maintain records for audit purposes. The contract will be administered by the Illinois Department of Revenue, with payment terms following state prompt payment guidelines. Vendors must be prepared to deliver all equipment to the IDOR warehouse in Springfield, with shipping and handling costs included in the pricing.