FY25 DHS EMERGENCY NOTICE Ludeman Kitchen Trailer Rental

The State of Illinois Department of Human Services (DHS) - Developmental Disabilities Division is seeking an emergency procurement for temporary kitchen trailer rental at the Elisabeth Ludeman Center in Kankakee County, Manteno Village. This emergency services contract is specifically for Nichols Enterprises, LLC to provide temporary kitchen trailers during water and mold remediation of the existing kitchen area. The procurement is classified as an emergency purchase to prevent serious disruption of critical state services that impact health and safety. The contract period is scheduled from September 30, 2024, to December 27, 2024, with proposals due by December 27, 2024. Key objectives include maintaining continuous kitchen operations during necessary facility repairs, ensuring uninterrupted food service for center residents, and minimizing service disruptions during remediation efforts. The emergency procurement process was conducted with as much competition as practicable, focusing on rapid deployment of essential temporary infrastructure.

The procurement does not indicate specific set-aside designations, though the agency made best efforts to include contractors certified under the Business Enterprise Program, finding no applicable contractors available for this emergency procurement. The estimated contract value is $227,593.52, funded through State Appropriated Funds. Nichols Enterprises, LLC is the identified vendor, having previously performed satisfactory water and mold remediation services for the Ludeman Center in FY23. No existing state contract was available for the required services, necessitating this direct emergency procurement. The contract appears limited to a specific temporary infrastructure need, with no indication of broader competitive bidding or multiple vendor selection. The procurement is tightly scoped to address immediate facility maintenance requirements, with a clear focus on maintaining essential services during critical infrastructure repairs.