FY25 D1 ETP Road Flares

The Illinois Department of Transportation (IDOT) is seeking a vendor to supply 44,352 road flares for District 1, with a procurement deadline of January 14, 2025. The specific requirements mandate road flares that are 11-14 inches in length, featuring a plastic protective cap with striker, capable of burning continuously for a minimum of 20 minutes, and equipped with a flexible wire stand. These flares must be water-resistant and functional in wet conditions, with packaging consisting of 36-72 flares per case, individually protected in plastic bags to prevent moisture. The contract term is one year from execution, with a potential one-year renewal option, and all deliveries will be made to IDOT's Chicago facility located at 3501 S. Normal Ave. IDOT reserves the right to order a minimum of 25% of the total quantity (11,088 flares) and may require all items to be shipped simultaneously. Vendor pricing must be provided on a per-flare basis with F.O.B. destination shipping terms, and the flares must not contain Potassium Perchlorate or other known environmental contaminants.

The contract opportunity appears to be open to all qualified vendors who can meet the extensive certification requirements outlined in the standard Illinois Certifications document. Vendors must comply with 33 specific certifications covering areas such as non-delinquency in state debt, environmental compliance, tax obligations, labor practices, and cybersecurity standards. Specific compliance requirements include adherence to the Drug Free Workplace Act, Illinois Human Rights Act, and prohibitions on forced or child labor. While no specific set-aside designations are explicitly mentioned, the documentation suggests a commitment to diverse and compliant vendor participation. Vendors will need to maintain substantial insurance coverage, including $1,000,000 per occurrence for general commercial liability and auto liability. Additionally, vendors must be prepared to retain records for 3-5 years and comply with the Illinois Freedom of Information Act. Although a precise budget range is not specified, the total quantity of 44,352 flares suggests a potentially significant contract value for the selected vendor.